Drawing Office Executive

Randstad India; Gurugram District; On-site; INR 300,000 - 420,000; Full time

Job summary

Randstad India is seeking a Front Office Executive in Gurugram to manage the reception area and administrative duties, ensuring a high-quality experience for visitors, clients, and team members.

The role involves greeting guests, handling calls, maintaining logs, coordinating meetings, and collaborating with security, facilities, and HR teams to manage access and logistics.

Qualifications

• Excellent interpersonal communication skills.
• Strong command of spoken and written English.
• Professional, presentable appearance with a pleasing personality.
• Ability to multitask and handle a dynamic visiting schedule.

Responsibilities

• Greet, welcome, and direct visitors, clients, and vendors in a warm and professional manner.
• Maintain a clean, organized, and presentable reception area at all times.
• Answer, screen, and route incoming phone calls; take messages and forward as appropriate.
• Maintain visitor logs (paper or digital) and issue visitor badges where required.
• Coordinate with internal departments for appointments, meetings, and conference room scheduling.
• Handle mail, packages, and courier logistics, maintaining logs of deliveries.
• Monitor and manage office supplies and front‑desk stationery, placing orders when needed.
• Assist with general administrative tasks such as filing, data entry, scanning, photocopying, and faxing.
• Collaborate with security, facilities, HR, and business teams on visitor and employee access management.

Skills

Interpersonal skills

Professional appearance

English communication

Multitasking

Job description

We are seeking a professional and welcoming Front Office Executive to serve as the first point of contact for our organization. The role involves managing the reception area, handling administrative duties, and ensuring a high‑quality experience for visitors, clients, and team members.

Key Responsibilities

• Greet, welcome, and direct visitors, clients, and vendors in a warm and professional manner.
• Maintain a clean, organized, and presentable reception area at all times.
• Answer, screen, and route incoming phone calls; take messages and forward as appropriate.
• Maintain visitor logs (paper or digital) and issue visitor badges where required.
• Coordinate with internal departments for appointments, meetings, and conference room scheduling.
• Handle mail, packages, and courier logistics, maintaining logs of deliveries.
• Monitor and manage office supplies and front‑desk stationery, placing orders when needed.
• Assist with general administrative tasks such as filing, data entry, scanning, photocopying, and faxing.
• Collaborate with security, facilities, HR, and business teams on visitor and employee access management.

Requirements

• Excellent interpersonal communication skills.
• Professional, presentable appearance with a pleasing personality.
• Strong command of spoken and written English.
• Proactive and courteous demeanor suitable for a front‑desk environment.
• Ability to multitask and handle a dynamic visiting schedule.