Documentation Executive

Malhotra Book Depot; Jalandhar; On-site; INR 250,000 - 420,000; Full time

Job summary

Malhotra Book Depot in Jalandhar, Punjab, is seeking a detail-oriented Document Controller to manage intake, scanning, verification, and archiving of documents. You will design templates, ensure compliance, and control the flow of documents within the department.

The role requires a Bachelor's degree in Commerce or related field, plus proficiency in MS Office and ERP systems. Strong negotiation and communication skills, along with high attention to detail, are essential for success in this

Qualifications

• Bachelor's degree in Commerce, Business Admin or related field is required.
• Proficiency in MS Office and ERP systems is required.
• Strong negotiation and communication skills are essential.
• Attention to detail and a problem-solving mindset are necessary.

Responsibilities

• Handle intake, scanning, verification, and storing documents.
• File and archive relevant documentation accurately.
• Retrieve files for staff and customers as needed.
• Design templates for documents and databases.
• Check and edit documents for accuracy and compliance.
• Control document flow in and out of the department.
• Report errors or developments regarding storage.
• Ensure secure destruction of sensitive documents.
• Update and maintain document management systems and physical records.

Skills

Document management

Attention to detail

Problem solving

Negotiation

Communication

Education

Bachelor's degree in Commerce or related field

Tools

MS Office

ERP systems

Job description

Document Controller Responsibilities:

• Handling intake, scanning, verification, and storing documents.
• Filing and archiving relevant documentation.
• Retrieving files for other employees and customers when needed.
• Designing templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Reporting errors or developments regarding document storage.
• Ensuring the secure destruction and disposal of sensitive documents.
• Updating and maintaining document management systems and physical records.

Qualifications and Skills:

• Bachelor's degree in Commerce, Business Administration, or related field.
• Knowledge of printing materials.
• Proficient in MS Office and ERP systems.
• Strong negotiation and communication skills.
• Attention to detail and a problem-solving mindset.