Apprentice-Document Controller

Oceaneering; Chandigarh; On-site; INR 300,000 - 500,000; Full time

Job summary

Oceaneering seeks a Document Controller in Chandigarh to manage document control services efficiently. Responsibilities include maintaining a Master Document Register, monitoring due dates for documentation, and ensuring compliance with company standards.

The ideal candidate will possess a relevant Bachelor’s degree and have strong analytical and communication skills, with the ability to work night shifts if needed. Experience with document management tools is desirable, and the role may require office presence.

Qualifications

• 0–2 years of practical experience as a Document Controller or equivalent position.
• Ability to work night shifts up to 42.5 hours per week.
• Willingness to work from office as needed.

Responsibilities

• Maintain a Master Document Register (MDR) consisting of drawings and specifications.
• Setup and maintain OMR data in the PLM.
• Monitor due dates for various documents and status of projects.

Skills

Microsoft applications (Excel, Word)

Strong analytical skills

Excellent communication skills

Interpersonal skills

Education

Bachelor’s degree in Science/Commerce/PGDCA/BCA or relevant field

Tools

Document management tools (PLM/PDM)

Job description

Purpose

The Document Controller is a specialist who manages various aspects of document control, including numbering, filing, sorting and retrieval of electronically stored documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner. The position’s purpose is to provide document control services on time with high quality by ensuring that the processes are followed.

Responsibilities

• Maintain a OMR Master Document Register (MDR) consisting of drawings, specifications, procedures and plans
• Setup and maintain OMR data in the PLM.
• Monitor due dates for drawings, specifications, software, technical manuals and other documents. Also monitor the status of projects to ensure documentation is submitted according to schedule.
• Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Respond to requests to retrieve information, information searches and general requests for support from project/department personnel in a timely manner.
• Allocate and control the document numbering system for the project work.
• Review and verify project documents for completeness, format, and compliance with contract requirements.
• Submit project documentation to the management team for approval and transmit approved documents to the customer.
• Distribute documentation to the project team and customers for review and comments.
• Create document objects and attach appropriate files.
• Engage in document migration projects as required.
• Generate the various document control reports as required.
• Provide the quality of deliverables and maintain quality records (KPIs).
• Manage database using helpdesk and knowledge base software such as Business Intelligence, Smart Sheets, etc. with precision.
• Prepare customized reports and dashboards for Operations, Technical Departments, and Senior management.
• Identify, evaluate, and interpret trends for detailed analysis of data.
• Collaborate with cross‑functional teams to address any support needs related to supported BUs, ensuring seamless integration with overall project objectives.
• Undertake continuous improvement training programs and specific projects as instructed by management.
• Support Quality Management System implementation and drive Continuous Improvement process. Perform additional administrative / technical jobs as assigned.

Qualifications

• Bachelor’s degree in Science / Commerce / PGDCA / BCA or other relevant field; 0–2 years of practical experience as a Document Controller or equivalent position.
• Good knowledge of Microsoft applications, especially Excel and Word.
• Ability to work night shifts up to 42.5 hours per week.
• Knowledge of MS Office and computer fundamentals.
• Willingness to work from office as needed.
• Strong analytical skills with the ability to interpret complex data sets and generate actionable insights.
• Excellent communication and interpersonal skills, and ability to collaborate effectively with cross‑functional teams.
• Experience with PLM / PDM or other document management tools is highly desirable.