Document Controller

DBM Vircon; Mysuru, Chennai District; On-site; INR 201,000 - 301,000; Full time

Job summary

DBM VIRCON in Mysuru, Karnataka is seeking a Document Controller to administer and maintain the document control system within the Production department. You will ensure procedures are followed for all project documentation, manage incoming and outgoing documents, and support the Project Delivery Management team with administrative tasks.

The role requires strong communication, numeracy, and multi-tasking abilities, with at least 6 months in a similar junior position.

Qualifications

• Exceptional communication skills across email, phone, and written media.
• Strong numerical abilities and attention to detail.
• Ability to manage multiple tasks and priorities while maintaining accuracy.

Responsibilities

• Handle project document control for all incoming client docs and drawings.
• Log, file, stamp, and distribute drawings for estimates and projects.
• Download and log drawings for estimates and projects; manage NOCs and weekly reports.
• Email electronic transmittals or upload packages to client portals.
• Manage RFIs and client responses; relay queries to PM or GM.

Skills

Good numeracy skills

Problem solving

Interpersonal sensitivity

Multi-tasking

Communication skills

Report writing

Planning and organising

Able to work under pressure

Job description

Position: Document Controller

Reports to: Lead Document Controller

Department: Production

Status: Full Time

Position Value Proposition

This is an Administration Position responsible for managing & maintaining the document control system. As a Document Controller you are to ensure the appropriate procedures and practices are followed to effectively manage & maintain the Document Control system.

Core Responsibilities

Project Document Control

• All incoming documentation from clients:
• FTP Downloading of Contract documents & contract drawings.
• Revised Contract Drawings.
• Returned Approvals.
• Logging, printing & stamping drawings for estimates and projects.
• All outgoing documentation from DBM VIRCON:
• Downloading and logging of drawings for estimates and projects.
• NOCs and other project specific reports as required e.g. Project Weekly Reports.
• Resolve any errors.
• Email electronic copy of transmittal package or load package onto client portals.
• Manage outgoing Request For Information (RFIs) and client responses. Including SDI’s on a project by project basis.
• Manage any incoming Client queries and Feedback and relay through to Project Manager or General Manager.

Administration:

• Provide assistance to the Project Delivery Management team when requested.
• Assist in administrative tasks as needed by the members of Project Delivery Management Team.

Additional Duties and Responsibilities

This position description is not an exclusive or exhaustive list of all job responsibilities and functions that a person in this position may be asked to perform. Above statements describe the general nature and level of work being performed. Duties and responsibilities can be changed, expanded, reduced or delegated by management to meet the business needs of the company.

Core Competencies

The Document Control must have exceptional communications skills in all media (email, phone, verbal, written, presentation, etc.) and be able to maintain effective communications on a continual basis with clients, staff and management to ensure effective outcomes.

The key competencies for the Document Control Clerk include:

• Good numeracy skills.
• Problem solving and analysis.
• Interpersonal sensitivity.
• Ability to multi-task.
• Communication skills;
• Skill in analysing information.
• Accurate and methodical.
• Self-starter.
• Report writing and people skills.
• Planning and organising.
• Methodical approach to tasks.
• Able to work under pressure.

Work Experience

• At least 6 months in a similar Junior role

Thanks

TA Team