Document Controller

Supernova Engineers; Ahmedabad District; On-site; INR 300,000 - 450,000; Full time

Job summary

Supernova Engineers is seeking a Document Controller to manage and control all project documents throughout the lifecycle. You will review, approve, distribute, and archive documents, while coordinating with engineering, quality, procurement, production and project teams to ensure timely documentation.

The role requires 2+ years of experience and a Diploma/B.E/BTech in Mechanical or Electrical engineering. You will maintain MDR/DCI and ensure compliance with quality standards and confidentiality.

Qualifications

• 2+ years of document control experience or similar role.
• Diploma/B.E/BTech in Mechanical or Electrical engineering.
• Experience with Master Document Register (MDR) and Document Control Index (DCI).

Responsibilities

• Review project documents (POs, WOs, contracts, tenders, scope documents) to identify documentation requirements.
• Maintain the Master Document Register (MDR) and Document Control Index (DCI).
• Manage document submissions, revisions, approvals, distribution, and archiving.
• Prepare and submit technical documents, drawings, quality records, and compliance documents.
• Coordinate with engineering, quality, procurement, production and project teams for timely documentation.
• Track document status, revisions, approvals, and customer comments.

Skills

Document control

MDR/DCI familiarity

Coordination

Audits & compliance

Education

Diploma/B.E/BTech (Mechanical/Electrical)

Job description

Position Summary :

The Document Controller manages and controls all project documents, ensuring they are properly maintained, reviewed, approved, distributed, and archived throughout the project lifecycle.

Key Responsibilities :

• Review project documents (POs, WOs, contracts, tenders, and scope documents) to identify documentation requirements.
• Maintain the Master Document Register (MDR) and Document Control Index (DCI).
• Manage document submissions, revisions, approvals, distribution, and archiving.
• Prepare and submit technical documents, drawings, quality records, compliance documents, and other project deliverables.
• Coordinate with engineering, quality, procurement, production, and project teams to ensure timely documentation.
• Track document status, revisions, approvals, and customer comments, ensuring prompt updates and resubmissions.
• Maintain records of transmittals, correspondence, approvals, and project documentation.
• Distribute approved documents to relevant departments for project execution.
• Manage quality and vendor documentation, including inspections, test reports, material approvals, and supplier submissions.
• Generate document status reports and support audits and management reviews.
• Ensure compliance with company procedures, customer requirements, and quality standards.
• Maintain organized filing systems for document traceability, accessibility, and confidentiality.
• Support effective communication with internal and external stakeholders and drive continuous improvement in document control processes.

Experience :

2 + Years

Education :

Diploma/B.E/B tech - (Mechanical ,Electrical)

Preferred Industry Experience:

DG Manufacturing, Electrical Equipment, Switchgear & Control Panels, Transformers, Power EPC, Solar EPC, Heavy Engineering, Industrial Equipment Manufacturing, MEP, and Infrastructure Projects.