Document Management & Control

Nirmal Industrial Controls; Thane; On-site; INR 300,000 - 540,000; Full time

Job summary

Nirmal Industrial Controls in Maharashtra is seeking a detail-oriented Document Controller to establish and maintain a robust project document control system, ensuring accuracy and on-time delivery.

You will manage templates, track versions, coordinate document distribution to stakeholders, and assist with regulatory filings and audits, while collaborating with cross-functional teams.

Qualifications

• Experience in document control and records management.
• Familiarity with creating and maintaining document templates and standards.
• Ability to ensure timely and accurate documentation delivery.
• Experience supporting audits and regulatory filings.

Responsibilities

• Establish and maintain a robust document control system for all project documents.
• Maintain document templates, ensuring consistent formatting and style; support on-time creation.
• Collect, organize, and file project documentation including drawings, specs, reports, and correspondence.
• Track and reconcile document changes; manage versions for easy access.
• Implement document distribution processes to stakeholders in a timely manner.
• Conduct regular audits to ensure compliance with quality standards.
• Assist in preparation and submission of regulatory documentation and audits.
• Follow up to collect crucial documents from customers for critical processes.

Skills

Detail-oriented

Communication

Independent work

Cross-functional collaboration

Tools

Document management software

Job description

Role & responsibilities

• Establish and maintain a robust document control system to manage all project-related documentation.
• Maintain document templates, ensuring consistent formatting and style. Support in creation of documents on time and with accuracy
• Collect, organize, and file all project documentation, including drawings, specifications, reports, and correspondence.
• Track and reconcile document changes, ensuring that all versions are properly recorded and easily accessible.
• Implement document distribution processes, ensuring that relevant documents are shared with the appropriate stakeholders in a timely manner.
• Conduct regular audits to ensure compliance with internal and external quality standards.
• Assist in the preparation and submission of documentation for regulatory compliance, audits, and certifications.
• Ensure follow ups and collection of crucial documents from customers to enable completion of critical processes

Preferred candidate profile

• Ability to work independently and collaborate effectively with cross-functional teams.
• Proficiency in document management software and related tools.