Executive - Document Management

Nirmal Industrial Controls; Thane; On-site; INR 300,000 - 420,000; Full time

Job summary

Nirmal Industrial Controls in Maharashtra, India, is seeking an Executive - Document Management Control to oversee its project documentation and ensure accuracy throughout lifecycles.

You will establish and maintain robust document control, manage templates, and coordinate with cross-functional teams to deliver compliant records.

This role requires attention to detail and proficiency in document management software, with a focus on timely, precise document production and audits.

Qualifications

• Attention to detail is essential for accuracy across all documents.
• Ability to work independently and with cross-functional teams.
• Proficiency in document management software and related tools is required.

Responsibilities

• Establish and maintain a robust document control system for all project documentation.
• Maintain document templates to ensure consistent formatting and style.
• Assist in timely and accurate creation of documents.
• Collect, organize, and file project documentation including drawings and reports.
• Track and reconcile document changes with version control.
• Implement distribution processes so stakeholders receive relevant documents promptly.
• Conduct regular audits for compliance with quality standards.
• Assist in preparing documentation for regulatory audits and certifications.
• Ensure follow ups to collect crucial documents from customers to enable processes.

Skills

Attention to detail

Independent work

Cross-functional collaboration

Tools

Document management software

Job description

Job Title

Executive - Document Management Control

Job Type

Full time

Location

Maharashtra, India

Responsibilities

• Establish and maintain a robust document control system to manage all project-related documentation.
• Maintain document templates, ensuring consistent formatting and style.
• Support in creation of documents on time and with accuracy.
• Collect, organize, and file all project documentation, including drawings, specifications, reports, and correspondence.
• Track and reconcile document changes, ensuring that all versions are properly recorded and easily accessible.
• Implement document distribution processes, ensuring that relevant documents are shared with the appropriate stakeholders in a timely manner.
• Conduct regular audits to ensure compliance with internal and external quality standards.
• Assist in the preparation and submission of documentation for regulatory compliance, audits, and certifications.
• Ensure follow ups and collection of crucial documents from customers to enable completion of critical processes.

Requirements

• Attention to detail and commitment to accuracy.
• Ability to work independently and collaborate effectively with cross-functional teams.
• Proficiency in document management software and related tools.