Document Controller

JobItUs; Digwal; On-site; INR 400,000 - 600,000; Full time

Job summary

JobItUs in India seeks an experienced Document Controller to oversee project documentation management for ongoing engineering and capital projects. You will ensure accurate recording, tracking, and control of all documents in line with internal standards and regulatory requirements.

Responsibilities include version control, document numbering, and managing flow between teams, consultants, and vendors, with audit-ready archives for handover and compliance.

Qualifications

• Experience in project documentation management for engineering and capital projects.
• Knowledge of regulatory norms and audit readiness.
• Familiarity with DMS like SharePoint or Procore.

Responsibilities

• Maintain and structure all project documents (drawings, specs, RFI, reports).
• Ensure version control, revision tracking and document numbering per project protocols.
• Coordinate document flow between internal teams, consultants and vendors.
• Track status (submitted, under review, approved, rejected) and maintain logs/MIS reports.
• Support design, execution and commissioning with document-related requirements.
• Ensure audit-ready documentation for internal and external audits.
• Operate DMS tools (SharePoint, Procore) and generate periodic status reports.

Skills

Document management

Version control

Stakeholder coordination

Tools

SharePoint

Procore

Job description

It will be on the third party payroll of Talisman HR Solutions Pvt Ltd.

Role Review -

We are seeking an experienced Document Controller to support project documentation management for ongoing engineering and capital projects. The candidate will be responsible for ensuring accurate recording, tracking and control of all project-related documents in compliance with internal standards, regulatory requirements and audit readiness.

Document Management & Control

• Maintain and manage all project documents (drawings, reposts, specification, correspondence, RFI, etc.) in a structured manner.
• Ensured proper version control, revision tracking, and document numbering as per project protocols.
• Manage document flow between internal teams, consultants and vendors.

Project Coordination

• Coordinate with engineering consultants, contractors, and internal stakeholders to ensure timely submission and approval of documents.
• Track document status (submitted/ under review/ approval/ rejected) and maintain updated logs/ MIS reports.
• Support project teams during design, execution, and commissioning phases with document-related requirements.

Compliance & Quality

• Ensure all documentation complies with company standards, project requirements, and regulatory norms (cGMP experience preferred).
• Maintain audit-ready documentation and assist in internal/ external audits.
• Ensure proper archiving of final documentation for handover and future reference.

System & Tools

• Operate document management systems (DMS) such as SharePoint, Procore, or similar platforms.
• Maintain electronic and physical records systematically.
• Generate periodic reports and dashboards on document status and key metrics