Document Controller (UPS (Oil & Gas)

Astika Software Technologies; Hyderabad; On-site; INR 500,000 - 750,000; Full time

Job summary

Astika Software Technologies is seeking a Document Controller for UPS systems in the Oil & Gas sector. The role manages documentation flow, controls numbering, and ensures timely submissions across client portals.

Responsibilities include coordinating with project teams, handling RFIs and TQs, and maintaining MDRs and final handover dossiers. Hyderabad-based, full-time position requiring 3–6 years of relevant experience.

Qualifications

• Diploma or degree in administration, engineering, or related discipline.
• 3-4 years experience as Document Controller in Oil Gas projects; UPS/electrical project experience preferred.
• Strong knowledge of document control systems and EPC documentation workflows.
• Proficiency in MS Office; EDMS systems (Aconex, Documentum, SharePoint) is an advantage.
• Attention to detail and strong organizational skills.
• Good communication and coordination abilities.

Responsibilities

• Manage and maintain project documentation for UPS systems in Oil & Gas projects.
• Control document numbering, filing, archiving, and retrieval to meet client requirements.
• Prepare and submit documents through client document control portals and track status.

Skills

Document control

MS Office

EDMS

Attention to detail

Coordination

Communication

Education

Diploma or degree in administration/engineering

Tools

Aconex

Documentum

SharePoint

Job description

Document Controller (UPS (Oil Gas))

Position Overview

The Document Controller is responsible for managing, controlling, and maintaining all project documentation related to UPS systems supplied to Oil Gas clients. The role ensures accurate documentation flow, compliance with client requirements, and timely submissions to support smooth project execution.

Document Management

• Maintain and update project documentation including calculations, drawings, datasheets, ITPs, manuals, FAT reports, vendor documents and any other project documents.
• Control document numbering, filing, sorting, archiving, and retrieval.
• Ensure all documents follow project and client requirements, international standards and best engineering practices

Submission Tracking

• Prepare and submit documents through client document control portals.
• Track submission status, review cycles, and comments until approval.
• Maintain logs for transmittals, review comments, and revisions.

Coordination Communication

• Coordinate with Project Management, Engineering, QA/QC, factory, and site teams for document readiness.
• Ensure timely responses to RFIs, TQs, SDRs, and other documentation-related requests.
• Support clients, consultants, and EPC contractors with required document delivery.

Version Revision Control

• Ensure the latest approved documents are always updated and accessible.
• Manage revision control and supersede outdated versions.
• Verify accuracy and completeness of documents before submission.

Compliance Audit Support

• Ensure adherence to document management procedures and project specifications.
• Support internal and external audits by providing required documentation.
• Maintain documentation for FAT, dispatch, commissioning, and final handover.

Final Documentation / MDR

• Prepare Manufacturing Data Records (MDR) and as-built documentation.
• Coordinate collection of final documents from all suppliers and departments.
• Ensure timely submission of final dossier to the client.

Skills Qualifications

• Diploma or degree in administration, engineering, or related discipline.
• 3-4 years experience as Document Controller in Oil Gas projects; UPS/electrical project experience preferred.
• Strong knowledge of document control systems and EPC documentation workflows.
• Proficiency in MS Office; experience with EDMS systems (Aconex, Documentum, SharePoint) is an advantage.
• Attention to detail and strong organizational skills.
• Good communication and coordination abilities.

Competencies

• Structured and disciplined working style
• High accuracy and attention to detail
• Strong follow-up and tracking ability
• Team collaboration
• Customer-oriented mindset

Work Mode: Full-time

Job: Oil Gas

Location: Hyderabad

Years of Experience: 3 - 6