Document Controller - Projects

Swan Corp; Ahmedabad District; On-site; INR 500,000 - 800,000; Full time

Job summary

Swan Corp is seeking two Document Controllers (Junior & Sr. Executive) in Pipavav, Gujarat. The role involves managing and maintaining all project-related documentation during execution phases, ensuring compliance with client and company requirements.

The ideal candidates should have a Diploma or Bachelor's Degree in a relevant field and 2-12 years of experience in document control, preferably in shipbuilding or oil & gas sectors.

Qualifications

• 2-12 years of document control experience in relevant sectors like Shipbuilding or Oil & Gas.
• Strong knowledge of document control and revision management.
• Excellent organizational, communication, and coordination skills.

Responsibilities

• Manage and control all project documentation during execution.
• Prepare document submission schedules for timely delivery.
• Ensure documentation compliance with project requirements.

Skills

Document control procedures

MS Office proficiency

Organizational skills

Communication skills

Engineering drawings

Education

Diploma or Bachelor's Degree in Engineering

Certification in Document Control/Records Management

Tools

Document Management System (DMS)

EDMS

Job description

Role - Document Controller (Projects)

Open Role - 2 ( Junior & Sr. Executive)

Location - Pipavav, Gujarat ( Shipyard)

Job Purpose

To manage, control, track, and maintain all project-related documentation and drawings during the project execution phase. Ensure timely submission, receipt, distribution, and archival of project documents in compliance with customer, consultant, and company requirements while maintaining document integrity and traceability.

Key Responsibilities

• Manage and control all project documentation during execution.
• Create and maintain document templates, numbering systems, registers, and status reports.
• Prepare document submission schedules and ensure timely submission to clients, consultants, and classification authorities.
• Track document reviews, approvals, revisions, and distribution.
• Maintain project documents within the Document Management System (DMS) with proper version control and record management.
• Coordinate with vendors and subcontractors for collection, review, and approval of vendor documents.
• Compile Vendor Document Books and ensure documentation compliance with project requirements.
• Liaise with engineering, procurement, QA/QC, project teams, clients, and external agencies regarding documentation matters.
• Prepare final project documentation, including as-built records, certificates, inspection reports, and handover dossiers.

Qualifications

• Diploma or Bachelor's Degree in Engineering, Business Administration, Information Management, or related field.
• Certification in Document Control/Records Management is an advantage.

Experience

• 2-12 years of document control experience in Shipbuilding, Heavy Engineering, Oil & Gas, EPC, Offshore, Marine, or Industrial projects.
• Experience with DMS/EDMS and project documentation systems.

Skills

• Strong knowledge of document control procedures and revision management.
• Proficient in MS Office and document management software.
• Excellent organizational, communication, and coordination skills.
• Ability to manage multiple projects and meet deadlines.li>
• Good understanding of engineering drawings and technical documentation.