Document Controller (EDMS)

L&T Technology Services; Vadodara; On-site; INR 450,000 - 800,000; Full time

Job summary

L&T Technology Services is seeking an experienced Document Controller in Vadodara, India, to manage EDMS platforms and ensure strict document control across engineering projects. You will handle creation, review, approval, and archival workflows, maintaining accuracy and compliance.

The role requires hands-on EDMS expertise, strong organization, and proactive collaboration with engineering and operations teams.

Qualifications

• Hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar EDMS platforms.
• Strong knowledge of Document Control, Version Control, Revision Control, and Workflow Management.
• Experience in document lifecycle management and information management practices.
• Understanding of engineering and project documentation standards.
• Proficiency in MS Office tools, especially Excel.
• Excellent coordination and communication skills.

Responsibilities

• Manage, maintain, and administer documents within EDMS platforms such as Aconex, SharePoint, OpenText, Documentum, or equivalent systems.
• Control document creation, review, approval, distribution, revision, and archival processes.
• Ensure compliance with document control procedures, information management standards, and project requirements.
• Perform document uploading, indexing, metadata management, classification, and archiving activities.
• Maintain accurate version control and revision control of engineering and project documentation.
• Monitor and manage document workflows, approval cycles, transmittals, and document status tracking.
• Conduct document quality checks to ensure completeness, accuracy, and compliance with naming conventions and document standards.
• Support document migration, bulk uploads, metadata enrichment, and data cleansing activities.
• Coordinate with engineering, operations, maintenance, and project teams for documentation requirements.
• Generate reports and dashboards related to document status, compliance, and project progress.
• Support document retrieval requests and provide end-user assistance on EDMS-related issues.

Skills

Document Control

Version Control

Revision Control

Workflow Management

Coordination

Communication

Education

BE/B.Tech

Tools

Aconex

SharePoint

OpenText

Documentum

MS Excel

Job description

Preferred Industry: Oil & Gas, Petrochemical, Refinery, Chemical, Energy

Job Description

We are looking for an experienced Document Controller with strong expertise in EDMS (Electronic Document Management Systems) and document control processes. The ideal candidate should have hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar document management platforms, along with a solid understanding of version control, revision control, workflow management, and information governance.

Key Responsibilities

• Manage, maintain, and administer documents within EDMS platforms such as Aconex, SharePoint, OpenText, Documentum, or equivalent systems.
• Control document creation, review, approval, distribution, revision, and archival processes.
• Ensure compliance with document control procedures, information management standards, and project requirements.
• Perform document uploading, indexing, metadata management, classification, and archiving activities.
• Maintain accurate version control and revision control of engineering and project documentation.
• Monitor and manage document workflows, approval cycles, transmittals, and document status tracking.
• Conduct document quality checks to ensure completeness, accuracy, and compliance with naming conventions and document standards.
• Support document migration, bulk uploads, metadata enrichment, and data cleansing activities.
• Coordinate with engineering, operations, maintenance, and project teams for documentation requirements.
• Generate reports and dashboards related to document status, compliance, and project progress.
• Support document retrieval requests and provide end-user assistance on EDMS-related issues.

Mandatory Skills

• Hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar EDMS platforms.
• Strong knowledge of Document Control, Version Control, Revision Control, and Workflow Management.
• Experience in document lifecycle management and information management practices.
• Understanding of engineering and project documentation standards.
• Proficiency in MS Office tools, especially Excel.
• Excellent coordination and communication skills.

Preferred Candidate Profile

• 3-7 years of experience as a Document Controller
• Experience in Oil & Gas, Petrochemical, Refinery, Chemical, or Energy industries preferred
• Strong EDMS and information management background
• BE/B.Tech is mandatory
• Experience handling large volumes of engineering and project documents