Document Controller Specialist

GE Vernova Consulting; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

GE Vernova Consulting is seeking a Project Document Controller to manage project documentation deliverables, implementing a DMS-based control process aligned with Grid Solutions rules and contractual requirements.

You will maintain the Project Master Document List, act as main customer contact for transmittals, and coordinate with engineering teams, project managers, and external partners to ensure timely, compliant delivery and documentation quality across large projects.

Qualifications

• Engineering-related degree or Commerce with relevant EPC experience.
• 3–4 years in EPC/document control environment.
• Experience with document transmittal and master document lists.

Responsibilities

• Manage document workflows across the DMS and project portals.
• Compile information for O&M manuals.
• Support engineering team with MDL updates and progress reports.
• Ensure compliance with QA procedures and quality records.
• Execute EHS standards with zero accidents and environmental protection.

Skills

Documentation handling

Microsoft Office

Communication skills

English fluency

Attention to detail

Time management

Education

Engineering-related degree

Commerce degree

Tools

Windchill PLM

Aconex

EcoDoc

SharePoint

CAD/AutoCAD (basic)

Adobe Acrobat Pro

Visual Basic MACROs

Job description

Job Description Summary

The Project Document Controller to manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System (DMS). The Candidate owns and maintains the Project Master Document List which is the governing instrument for the process. Candidate is the single point of contact with customer for contractual technical document transmittal.

Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.

Job Description

Major Responsibilities :

• Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Windchill Product Life Cycle Management (PLM) System and Customer Portal like Aconex, EcoDoc, Share Point etc.)
• Compiling information to produce Operations & Maintenance (O&M) Manuals.
• Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
• Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
• Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
• EHS: Execute with zero accident and without damage to the environment

Qualification / Requirements:

• Most suitable candidates will possess an engineering-related degree and Commerce with 3-4 years experience in EPC sector.
• Submit documents to customer & check that submission status is integrated (for information/approval).
• Track customer comments and answers, along with document resubmission.
• Manage customer return status of project documentation within the Document Management System.
• Prepare transmittal with defined deliverables list & submission dates.
• Record all necessary document receipts.
• This role requires experience in documentation handling and related software systems.
• Significant and relevant experience in documentation management on large projects (volume of thousands of documents)
• Completed studies in a technical field, general knowledge of engineering technical terms and understanding of engineering processes.
• Proficiency in the following software: Microsoft Office package (Word, Excel), CAD/AUTOCAD (basic level), Adobe Acrobat Professional or similar
• MACRO creation / modification (awareness of Visual Basic)
• Quality oriented, Structured and organized, attention to detail, time management skills.
• Good communication skills, fluency in English and fluency in other language (French, German) will add value in the role.
• Ability to grasp complex processes and structures.

Additional Information

Relocation Assistance Provided: Yes