Document Controller (EDMS)

Larsen & Toubro (L&T); Vadodara; On-site; INR 600,000 - 900,000; Full time

Job summary

Larsen & Toubro (L&T) in Vadodara invites an experienced Document Controller specialized in EDMS to join our engineering teams. You will manage, control, and optimize document workflows across platforms like Aconex, SharePoint, and OpenText, ensuring versioning, revision history, and compliance with project standards.

Required BE/B.Tech with 3-7 years of hands-on EDMS experience; strong Excel skills and excellent coordination are essential to support large volumes of engineering documents for

Qualifications

• Hands-on experience with EDMS platforms such as Aconex, SharePoint, OpenText, Documentum.
• Strong knowledge of Document Control, Version Control, Revision Control, and Workflow Management.
• Experience in document lifecycle management and information management practices.
• Understanding of engineering and project documentation standards.
• Proficiency in MS Office, especially Excel.
• Excellent coordination and communication skills.

Responsibilities

• Manage documents within EDMS platforms and ensure proper indexing.
• Control creation, review, approval, distribution, revision, and archival of documents.
• Ensure compliance with document control procedures and project requirements.
• Perform uploading, indexing, metadata management, and archiving activities.
• Maintain version and revision control of engineering documents.
• Monitor workflows, approvals, transmittals, and status tracking.
• Generate reports and dashboards on document status and progress.
• Support document retrieval requests and end-user EDMS assistance.

Skills

EDMS platforms

Document control

Version control

Workflow management

MS Office Excel

Coordination

Education

BE / B.Tech

Tools

Aconex

SharePoint

OpenText

Documentum

Job description

Document Controller (EDMS)

Experience: 3-7 Years

Location - Vadodara

Qualification: BE / B.Tech (Mandatory)

Preferred Industry: Oil & Gas, Petrochemical, Refinery, Chemical, Energy

Job Description

We are looking for an experienced Document Controller with strong expertise in EDMS (Electronic Document Management Systems) and document control processes. The ideal candidate should have hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar document management platforms, along with a solid understanding of version control, revision control, workflow management, and information governance.

Key Responsibilities

• Manage, maintain, and administer documents within EDMS platforms such as Aconex, SharePoint, OpenText, Documentum, or equivalent systems.
• Control document creation, review, approval, distribution, revision, and archival processes.
• Ensure compliance with document control procedures, information management standards, and project requirements.
• Perform document uploading, indexing, metadata management, classification, and archiving activities.
• Maintain accurate version control and revision control of engineering and project documentation.
• Monitor and manage document workflows, approval cycles, transmittals, and document status tracking.
• Conduct document quality checks to ensure completeness, accuracy, and compliance with naming conventions and document standards.
• Support document migration, bulk uploads, metadata enrichment, and data cleansing activities.
• Coordinate with engineering, operations, maintenance, and project teams for documentation requirements.
• Generate reports and dashboards related to document status, compliance, and project progress.
• Support document retrieval requests and provide end-user assistance on EDMS-related issues.

Mandatory Skills

• Hands-on experience with Aconex, SharePoint, OpenText, Documentum, or similar EDMS platforms.
• Strong knowledge of Document Control, Version Control, Revision Control, and Workflow Management.
• Experience in document lifecycle management and information management practices.
• Understanding of engineering and project documentation standards.
• Proficiency in MS Office tools, especially Excel.
• Excellent coordination and communication skills.

Preferred Candidate Profile

3-7 years of experience as a Document Controller

Experience in Oil & Gas, Petrochemical, Refinery, Chemical, or Energy industries preferred

Strong EDMS and information management background

BE/B.Tech is mandatory

Experience handling large volumes of engineering and project documents