Document Controller - Design

Khatib & Alami; Bengaluru; On-site; INR 300,000 - 550,000; Full time

Job summary

Khatib & Alami Bengaluru is seeking a Document Controller to organize and manage master filing systems for design project documents and drawings, ensuring adherence to archiving policies and standards.

You will support design teams, maintain submittal records, track client responses, and keep drawing revisions current. Strong MS Office skills and attention to detail are essential; Arabic is a plus.

Qualifications

• Requires high school diploma and basic document control knowledge.
• Proficiency in MS Word, Excel and PowerPoint.
• Strong secretarial and organizational abilities.
• Excellent verbal and written English; Arabic is an advantage.

Responsibilities

• Establish master filing systems for all project documents.
• Ensure archiving policies and standards are followed.
• Maintain submittal records and client responses.
• Track design drawings and distribute revisions to the team.
• Keep the latest version of drawings in use.
• Back up files regularly per corporate policy.
• Assist design team with filing system setup.
• Maintain registers of manuals and drawings.

Skills

MS Word

Excel

PowerPoint

Secretarial

Organizational skills

Communication skills

Attention to detail

English proficiency

Education

High School Diploma

Tools

MS Office Suite

Job description

The Document Controller establishes master filing systems, including copies of al drawing issues on design projects in Design Centers. He ensures the implementation of K&A's archiving policies, procedures and standards in the recording of all issued documents and drawings.

• Ensure responsibilities are fulfilled in a cost effective manner

Key Responsibilities (Customer Focus)

• Ensure the satisfaction of the design teams with provided document control activities

Key Responsibilities (Internal Business Process)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on design projects in accordance with corporate policies and procedures
• Maintain a record of submittals to the client and record the date of responses to the client
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference
• Maintain a register of design manuals, vendor manuals and design drawings
• Maintain copies of all programs submitted during the project and file copies of the client's drawings showing the progress of the works during the various stages of the design
• Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings
• Record receipt of drawing revisions and distribute to the appropriate people
• Ensure that the most current version of drawing documents is being used
• Assist other members in the design team to set-up and maintain filing systems in an organized manner
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Key Responsibilities (Learning & Growth)

• Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

• High School Diploma
• Working knowledge of Microsoft Word, PowerPoint and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English; Arabic is an advantage

Overall Experience Required to Execute this Role

• No prior experience required