Document Controller

JAKSON Group; Dadri; Sur place; INR 600 000 - 1 000 000; Plein temps

Résumé du poste

JAKSON Group is seeking an experienced Document Controller to manage the common data environment and document-control regime across design and construction phases in Delhi, India. The role ensures every drawing, submittal, RFI, and record is numbered, versioned, and easy to retrieve, with handover dossiers auto-generated.

The position requires 5–10 years in document control on EPC or construction projects, familiarity with Aconex, ACC or similar CDE platforms, and strong Excel skills to support

Qualifications

• Graduate degree or diploma; engineering an advantage.
• Certified training on Aconex, ACC, or an equivalent CDE platform.

Responsabilités

• Administer the CDE (Aconex, ACC, or equivalent): workspaces, access, workflows, and distribution matrices.
• Control document numbering, revisions, and status codes; reject non-compliant submissions.
• Process and track transmittals, technical submittals, RFIs, and client correspondence with full audit trails.
• Maintain the master document register and follow up on overdue reviews against the deliverable schedule.
• Distribute controlled documents to internal teams, subcontractors, and consultants; withdraw superseded revisions.
• Support tender document control: receipt, addenda logging, and bid compilation.
• Assemble handover documentation: quality records, O&M manuals, as-builts, and commissioning dossiers.
• Issue weekly document-status reports on outstanding submittals, overdue reviews, and RFI aging.
• Train project staff and subcontractors on CDE workflows and document procedures.

Connaissances

CDE platform fluency

Excel skills

Formation

Graduate degree or diploma

Outils

Aconex

SharePoint

ProjectWise

MS Office

Description du poste

1- Purpose Of The Role (Job Summary)

Run the common data environment and document-control regime so every drawing, submittal, RFI, and record is numbered, versioned, distributed, and easy to retrieve — and handover dossiers build themselves.

Job Requirements

1- Document Controller | Delhi, India

Function / Department

Project Controls

Grade / Level

L2

Reports To

Head Projects Controls Office

Location / Base

Delhi, India

Employment Type

Permanent

Travel

Minimal — occasional site visits

2- Key Responsibilities And Accountabilities

• Administer the CDE (Aconex, ACC, or equivalent): workspaces, access, workflows, and distribution matrices.
• Control document numbering, revisions, and status codes; reject non-compliant submissions.
• Process and track transmittals, technical submittals, RFIs, and client correspondence with full audit trails.
• Maintain the master document register and follow up on overdue reviews against the deliverable schedule.
• Distribute controlled documents to internal teams, subcontractors, and consultants; withdraw superseded revisions.
• Support tender document control: receipt, addenda logging, and bid compilation.
• Assemble handover documentation: quality records, O&M manuals, as-builts, and commissioning dossiers.
• Issue weekly document-status reports on outstanding submittals, overdue reviews, and RFI aging.
• Train project staff and subcontractors on CDE workflows and document procedures.

3- Key Performance Indicators

• Zero instances of work executed on superseded revisions.
• Process transmittals and RFIs within 24 hours of receipt.
• No major findings in register audits.
• Weekly status reports issued on time.
• Complete handover dossiers at project gates.

4- Qualifications & Certifications

• Graduate degree or diploma (any discipline; engineering an advantage).
• Certified training on Aconex, ACC, or an equivalent CDE platform.

5- Experience

• 5-10 years in document control on EPC or construction projects; mission-critical or industrial preferred.
• Multi-project, multi-party environments (client, PMC, subcontractors).
• Tender-stage and handover-stage document management.

6- Competencies

• Meticulous, consistent process discipline.
• CDE platform fluency and strong Excel skills.
• Firm but service-oriented with senior engineers.
• Audit-ready organization at all times.
• Organization Skills & Accuracy

Technical Skills

EDMS and CDE platforms (Aconex, SharePoint, ProjectWise), document management, and MS Office.

Key Interfaces

• Internal: Project Controls, design office, QA/QC, T&C, SCM, project teams, proposals.
• External: Client and PMC document controllers, subcontractor and consultant document teams.

Special Conditions

High volume during design and construction phases; strict confidentiality.