Document Controller

Tata Projects; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Tata Projects is seeking a Document Controller to manage, maintain, and control project documentation, correspondence, drawings, and records in line with QMS and ISO procedures.

Responsibilities include handling correspondences, maintaining client/vendor communications, drafting letters, managing drawing registers, filing, and coordinating with project teams to ensure timely submissions. Experience in construction documentation preferred.

Qualifications

• Manage, maintain and control project documentation in line with QMS/ISO.
• Coordinate with project teams to ensure timely document submissions.
• Train vendors/subcontractors on document control procedures.

Responsibilities

• Manage all incoming and outgoing project correspondences.
• Maintain records of communications with Client, PMC, Consultants, Vendors, and Subcontractors.
• Draft and issue project-related letters and transmittals.
• Maintain drawing registers, shop drawings, approvals, and contractual documents.
• Ensure document filing and record management per ISO/QMS standards.
• Maintain approved material samples and records.
• Coordinate with project teams for timely document submissions.
• Train vendors and subcontractors on document control procedures.
• Ensure document version control, tracking, and distribution.

Skills

Document Control

Project Documentation

Correspondence Management

ISO Documentation

QMS Compliance

Drawing Management

Filing & Record Keeping

Document Tracking Systems

MS Excel

MS Word

Outlook

Vendor Coordination

Construction Documentation

Tools

DMS

MS Office

Job description

We are looking for a Document Controller to manage, maintain, and control project documentation, correspondence, drawings, and records in compliance with company QMS and ISO procedures.

Key Responsibilities:

• Manage all incoming and outgoing project correspondences.
• Maintain records of communications with Client, PMC, Consultants, Vendors, and Subcontractors.
• Draft and issue project-related letters and transmittals.
• Maintain drawing registers, shop drawings, approvals, and contractual documents.
• Ensure document filing and record management as per ISO/QMS standards.
• Maintain approved material samples and records.
• Coordinate with project teams for timely document submissions.
• Train vendors and subcontractors on document control procedures.
• Ensure document version control, tracking, and distribution.

Key Skills:

Document Control, Project Documentation, Correspondence Management, ISO Documentation, QMS Compliance, Drawing Management, Filing & Record Keeping, Document Tracking Systems, MS Excel, MS Word, Outlook, Vendor Coordination, and Construction Documentation.

Preferred Industry Background:

Candidates with experience in High-Rise Residential Buildings, Commercial Building Projects, Infrastructure Projects, EPC Projects, and the Construction Industry will be preferred.

Keywords:

Document Controller, Project Documentation, DMS, QMS, ISO Documentation, Site Administration, Drawing Control, Correspondence Management, Records Management, Construction Projects, Infrastructure Projects, and High-Rise Buildings.