Document Controller

Egis Group; Bengaluru; On-site; INR 520,000 - 900,000; Full time

Job summary

Egis Group in Bengaluru is seeking a seasoned Document Controller to establish and manage robust document control for infrastructure projects. You will ensure accurate recording, storage, and distribution of drawings, contracts, specifications, and reports.

Responsibilities include maintaining EDMS, generating status reports, enforcing revision control, auditing processes, and coordinating with internal teams, contractors, and clients.

Qualifications

• Experience: Minimum of 5-6 years in document control, preferably in infrastructure projects.
• Education: Bachelor’s degree in any discipline or equivalent
• Proficiency in ACC, ProjectWise and Aconex.
• Proficiency in Microsoft Office packages (Word, Excel, Outlook).

Responsibilities

• Maintain, and oversee comprehensive document control systems tailored to infrastructure project needs.
• Prepare and issue regular document control reports, including status updates on approvals, revisions, and distribution activities.
• Ensure all project documents—including drawings, contracts, specifications, and reports—are accurately logged, stored, and distributed to relevant stakeholders.
• Implement and enforce standardized document numbering, revision control, and filing procedures in alignment with organizational and client standards.
• Manage and optimize Electronic Document Management Systems (EDMS) to support efficient document retrieval, workflow processing, and information sharing.
• Verify that all documentation meets applicable industry standards, regulatory requirements, and project-specific guidelines.
• Conduct routine audits of document control processes to identify gaps and drive continuous improvement.
• Support quality assurance teams by providing timely and accurate documentation for audits, inspections, and compliance reviews.
• Serve as the primary point of contact for document-related inquiries from internal teams, contractors, and clients.
• Excellent communication and negotiation abilities to manage stakeholders and contractors.

Job description

Document Controller

The Document Controller is responsible for establishing, implementing, and managing robust document control systems to support the successful delivery of infrastructure projects. This role ensures that all project documentation is accurately recorded, organized, and distributed in accordance with company, client, and regulatory requirements.

Key Responsibilities:

• Maintain, and oversee comprehensive document control systems tailored to infrastructure project needs.
• Prepare and issue regular document control reports, including status updates on approvals, revisions, and distribution activities.
• Ensure all project documents—including drawings, contracts, specifications, and reports—are accurately logged, stored, and distributed to relevant stakeholders.
• Implement and enforce standardized document numbering, revision control, and filing procedures in alignment with organizational and client standards.
• Manage and optimize Electronic Document Management Systems (EDMS) to support efficient document retrieval, workflow processing, and information sharing.
• Verify that all documentation meets applicable industry standards, regulatory requirements, and project-specific guidelines.
• Conduct routine audits of document control processes to identify gaps and drive continuous improvement.
• Support quality assurance teams by providing timely and accurate documentation for audits, inspections, and compliance reviews.
• Serve as the primary point of contact for document-related inquiries from internal teams, contractors, and clients.
• Excellent communication and negotiation abilities to manage stakeholders and contractors.

Qualifications

• Experience: Minimum of 5-6 years in document control, preferably in infrastructure projects.
• Education: Bachelor’s degree in any discipline or equivalent
• Proficiency in ACC, ProjectWise and Aconex.
• Proficiency in Microsoft Office packages (Word, Excel, Outlook).