Document Controller

Jobitus; Hyderabad, Secunderabad; On-site; INR 350,000 - 550,000; Full time

Job summary

Jobitus seeks a Document Controller for Hyderabad location with 3–5 years of experience in controlled documentation for electrical/site projects. You will maintain the document register, coordinate submittals, and ensure revisions are current for all project teams.

Role requires strong Excel and presentation skills, familiarity with ERP/file systems, and effective communication with clients, vendors, and site managers.

Qualifications

• B.E./B.Tech in Electrical or Computer Science is required.
• 3–5 years of experience in document control or project administration.
• Experience with substation, switchyard or electrical projects is a plus.

Responsibilities

• Maintain master document register with revision control.
• Log and track submittals to clients/consultants/vendors; chase approvals.
• Coordinate submissions (GA/SLD drawings, datasheets, test certificates) with engineering.
• Ensure latest approved revisions are available to site teams; archive superseded docs.
• Maintain project correspondence logs and structured server/ERP folders with backups.
• Compile as-built drawings, O&M manuals, test certificates for close-out.
• Prepare periodic document-status MIS and PowerPoint updates for reviews.
• Operate client document-submission process for CtrlS project at site level.

Skills

Primavera Literacy

PowerPoint Skills

EPIC Lifecycle

Document Control

Excel Proficiency

Corporate Communication

Education

B.E./B.Tech – Electrical / CS

Job description

Designation Document Controller
Total Experience 3- 5 YEARS Location / Site Project, Hyderabad
Reporting To PROJECT MANAGER
QUALIFICATION B.E. / B.Tech – Electrical / Computer Science

KEY RESPONSIBILITIES

• Maintain the master document register for drawings, specifications, datasheets, ITPs/QAPs, test reports and vendor documents with strict revision control.
• Log, distribute and track technical submittals/transmittals to clients, consultants and vendors; follow up on approval status and comments.
• Compile and issue technical submissions (GA/SLD drawings, datasheets, type-test certificates) in coordination with the engineering team.
• Ensure only the latest approved revisions are available to office and site teams; withdraw and archive superseded documents.
• Maintain project correspondence logs (RFIs, MOMs, NCRs, transmittals) and a structured server/ERP folder system with regular backups.
• Compile as-built drawings, O&M manuals, test certificates and handover dossiers at project close-out.
• Prepare periodic document-status MIS and PowerPoint presentations for project and management reviews.
• Operate the client's document-submission process for the CtrlS project and maintain site-level document control.

KEY SKILLS & COMPETENCIES

• Primavera & Schedule Literacy: Ability to navigate Oracle Primavera P6 or MS Project to read Project time Bar charts, check milestones, and track the progress of document deliverables against project timelines.
• Advanced PowerPoint & Presentation Skills: Proficiency in MS PowerPoint to build visually clean, professional, and data-driven company credential presentations and progress updates.
• Electrical EPIC Lifecycle Awareness: A foundational understanding of the engineering and procurement phases specific to electrical substations, switchyards, and distribution systems.
• Document Control Best Practices: Strict adherence to revision control numbering systems, transmittal generation, and approval matrix workflows.
• Data Organization & Excel Proficiency: Advanced knowledge of MS Excel to maintain clean trackers, generate document status reports, and flag overdue actions.
• Corporate Communication: Strong written and verbal communication skills to professionally interface withsite managers, clients, and equipment OEMs from the corporate office.