Document Controller

Egis; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Egis is seeking an experienced Document Controller in Bengaluru to manage project documentation, formatting, and coordination across multidisciplinary teams. The role emphasizes high-quality formatting with InDesign, and strict adherence to QA/QC standards.

Ideal candidates have 5+ years of document control experience, strong MS Office skills, and familiarity with DMS/EDMS systems, ensuring timely submissions and professional client deliverables.

Qualifications

• Minimum 5 years of experience as a Document Controller.
• Strong expertise in document formatting and report compilation.
• Knowledge of Adobe InDesign is mandatory.
• Good working knowledge of Microsoft Office tools.
• Experience in engineering, infrastructure, construction, or consultancy projects preferred.
• Knowledge of document management systems (DMS/EDMS) is an advantage.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet strict deadlines.

Responsibilities

• Manage and maintain project documents, drawings, reports, and correspondence per procedures.
• Ensure proper document numbering, version control, revisions, and distribution.
• Perform high-quality document formatting using InDesign, Word, and Excel.
• Prepare reports, technical submissions, presentations, and client deliverables.
• Coordinate with engineering, project management, and client teams for timely submissions.
• Maintain document registers, trackers, and filing systems electronically and physically.
• Ensure compliance with project QA/QC standards.
• Support bid submissions and proposal documentation formatting.
• Review documents for formatting consistency, grammar, layout, and branding.

Skills

Document control

Document formatting

Adobe InDesign

Microsoft Office

DMS/EDMS

Communication

Coordination

Deadline management

Education

Bachelor’s degree or diploma

Document control certification (advantage)

Tools

Adobe InDesign

Microsoft Word

Microsoft Excel

Job description

About Us

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

About the Role

We are looking for an experienced and detail-oriented Document Controller with around 5 years of experience in managing project documentation, formatting, and document control processes. The candidate should have strong expertise in document formatting, especially using Adobe InDesign, along with good knowledge of project documentation standards and coordination with multidisciplinary teams.

Key Responsibilities

• Manage and maintain project documents, drawings, reports, and correspondence in line with company procedures.
• Ensure proper document numbering, version control, revisions, and distribution.
• Perform high-quality document formatting and template management using Adobe InDesign, Microsoft Word, and Microsoft Excel.
• Prepare professional reports, technical submissions, presentations, and client deliverables.
• Coordinate with engineering, project management, and client teams for timely document submissions.
• Maintain document registers, trackers, and filing systems both electronically and physically.
• Ensure compliance with project QA/QC .
• Support bid submissions, project reports, and proposal documentation formatting.
• Review documents for formatting consistency, grammar, layout, and branding standards.
• Handle document transmittals and maintain records of incoming/outgoing documents.

What do we need from you

Preferred Qualification

• Bachelor’s degree or diploma in any discipline.
• Certification or training in document control or graphic/document formatting is an added advantage.

What's in it for you?

Required Skills & Experience

• Minimum 5 years of experience as a Document Controller.
• Strong expertise in document formatting and report compilation.
• Knowledge of Adobe InDesign is mandatory.
• Good working knowledge of Microsoft Office tools.
• Experience working in engineering, infrastructure, construction, or consultancy projects preferred.
• Knowledge of document management systems (DMS/EDMS) is an advantage.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet strict deadlines.