Document Controller

Hitachi Energy; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Hitachi Energy in Chennai seeks a seasoned Document Controller to manage end-to-end project documentation, ensuring compliance with customer requirements and project specifications.

The ideal candidate will coordinate with internal teams and external customers, maintain document control systems, and support project handovers with accurate status reporting and robust version control.

Qualifications

• Bachelor's degree in Science or a related field.
• 4+ years of document control experience.
• At least 2 years coordinating with external customers in project environments.
• Strong knowledge of SAP/xECM document management systems and best practices.
• Experience managing document approvals, transmittals, and engineering/project documentation.
• Proficient in MS Office and document control systems.
• Excellent communication, stakeholder management, and multitasking skills.

Responsibilities

• Manage end-to-end project documentation, ensuring compliance with customer requirements and project specifications.
• Drive timely submission, tracking, approval, and archival of critical project documents and drawings.
• Act as the primary documentation interface between customers, project teams, and stakeholders.
• Maintain document control systems, EDMS platforms, and master document registers to ensure accuracy and accessibility.
• Support project managers with document status reporting, contractual correspondence, and project handovers.
• Improve project efficiency by developing and maintaining robust document control processes and ensuring version control compliance.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Skills

Document control coordination

Communication skills

Stakeholder management

Education

Bachelor's degree in Science

Tools

SAP/xECM

MS Office Suite (Word,Excel,PowerPoint,SharePoint)

EDMS platforms

Job description

Job Description:

Opportunity

Join a dynamic project execution environment where you will play a critical role in managing project documentation and ensuring seamless communication between internal teams and customers. This role offers the opportunity to work on multiple projects, lead documentation governance, interact directly with clients, and contribute to successful project delivery through effective document control processes.

How You'll Make an Impact

• Manage end-to-end project documentation, ensuring compliance with customer requirements and project specifications.
• Drive timely submission, tracking, approval, and archival of critical project documents and drawings.
• Act as the primary documentation interface between customers, project teams, and stakeholders.
• Maintain document control systems, EDMS platforms, and master document registers to ensure accuracy and accessibility.
• Support project managers with document status reporting, contractual correspondence, and project handovers.
• Improve project efficiency by developing and maintaining robust document control processes and ensuring version control compliance.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Bachelor's degree in Science or a related field with 4+ years of document control experience.
• At least 2 years of experience coordinating directly with external customers in project execution environments.
• Strong knowledge of SAP/xECM document management systems and document control best practices.
Experience managing document approvals, transmittals, customer correspondence, and engineering/project documentation.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, SharePoint) and document control systems.
• Excellent communication, stakeholder management, organizational, and multitasking skills with the ability to deliver high-quality results within deadlines.

Publication date : 2026-08-10