Document Controller

Zodiac HR Consultants; Mumbai Suburban; Sur place; INR 500 000 - 700 000; Plein temps

Résumé du poste

Zodiac HR Consultants is seeking a skilled Document Controller for its Head Office in Goregaon East. You will oversee all controlled documents, ensure labeling, numbering, and accessibility, and maintain secure storage (One Drive).

Responsibilities include auditing, distribution, lifecycle management, and collaboration with HO and site teams. A strong track record in document control and familiarity with client portals like ARIBA are essential.

Qualifications

• Prior experience in managing client portals like ARIBA
• Detail-oriented and meticulous work ethic
• Extremely organized and efficient
• Proven skill for creating and implementing controlled document processes
• Work well under pressure and have impressive stress management
• Strong oral and written communication skills
• Outstanding time-management
• Strong interpersonal skills
• Bachelors degree
• 5+ years of relevant experience

Responsabilités

• Manage and maintain all controlled company documents.
• Update and control procedure documents and forms.
• Create and manage document hierarchy and process systems.
• Take charge of all document identification, classification, and filing.
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence.
• Ensure revised documents are accessible.
• Assist with communication during external audits.
• Conform to company enforced specifications and document control procedures.
• Oversee document through its entire lifecycle (inception to archival).
• Check and edit incoming documents and prepare for distribution.
• Create document filing and organizing systems that are both effective and efficient.
• Ensure proper organization and security of documents(paper and electronic).
• Log document requests and help retrieve documents as needed for employees.
• Make available, notify and distribute documents to relevant recipients.
• Confirm delivery of documents to proper personnel.
• Collaborate and communicate with HO and site execution teams.

Formation

Bachelors degree

Outils

Microsoft Word

Excel

Adobe Reader

ARIBA

Description du poste

Experience: 5+ yrs

Location: Goregaon East(Head Office)

Working Days: 6 days (Alternate saturday off)

Document Controller Job Description

We are looking for a document controller to join our team at Head Office. As a document controller, you will oversee all controlled documents for our company, making sure everyone is on the same page when they need to be. You will also create, design and maintain the architecture fordocument processesand procedures and enforce the proper chain of action and document identification. You will go through all controlled documents and distribute it to the correct persons. You must also ensureproper labelling, numbering,and accessibility to employees. When needed, you will archive and maintain a secure storage space for these documents (One Drive).

Duties and Responsibilities

• Manage and maintain all controlled company documents.
• Update and control procedure documents and forms.
• Create and manage document hierarchy and process systems.
• Take charge of all document identification, classification, and filing.
• Frequently conduct document auditsconfirming they are current and accurately reflect recorded evidence.
• Ensure revised documents are accessible.
• Assist with communication during external audits.
• Conform to company enforced specifications and document control procedures.
• Oversee document through its entire lifecycle (inception to archival).
• Check and edit incoming documents and prepare for distribution.
• Create document filing and organizing systems that are both effective and efficient.
• Ensure proper organization and security of documents(paper and electronic).
• Log document requests and help retrieve documents as needed for employees.
• Make available, notify and distribute documents to relevant recipients.
• Confirm delivery of documents to proper personnel.
• Collaborate and communicate with HO and site execution teams.

Requirements and Qualifications

• Prior experience in managing client portals like ARIBA etc.
• Detail-oriented and meticulous work ethic
• Extremely organized and efficient
• Proven skill for creating and implementing controlled document processes
• Work well under pressure and have impressive stress management
• Strong oral and written communication skills
• Outstanding time-management
• Strong interpersonal skills
• Bachelors degree
• 5+ years of relevant experience

Proficient in Microsoft word,excel, adobe reader etc