Document Controller

Avani Estates; Kolkata District; On-site; INR 350,000 - 550,000; Full time

Job summary

Avani Estates is seeking a Construction Document Controller in Kolkata with 5–8 years of experience. The role focuses on keeping project documents organized, reviewed for conformity, and accessible for audits and records. You will manage drawings, submittals, change notices, and ensure timely distribution and archival integrity.

The ideal candidate demonstrates strong communication, coordination skills, and familiarity with building standards. Graduate with English (Hons.) is preferred.

Qualifications

• Educational: Graduate Preferable English (Hons.)
• Professional: Good computer knowledge

Responsibilities

• Keep project documents orderly, complete and accessible for easy records and projects.
• Review documents for conformity and accuracy; ensure delivery by deadlines.
• Review, catalogue and distribute consultant drawings and submittals per PM.
• Receive and log shop drawings; coordinate with PM for distribution.
• Prepare change notice summaries for owner/construction manager reviews.
• Audit corporate documents and ensure submissions meet standards.
• Scan and database approved drawings; maintain hard copy archives.
• Coordinate with departments to keep documents in the correct place and archive.

Skills

Good Communication

Coordination

Charming Attitude

Documentation Management

Realty Business

Reporting Follow-up

Education

English (Hons.)

Graduate

Job description

Key Responsibility Areas

• The main duty of a construction document controller involves keeping all project documents orderly, complete and categorized for easy accessibility to specific records and projects. The controller reviews each document for conformity and accuracy and ensures delivery and receipt of all documents by deadlines
• Skill requirements include knowledge of construction terminology and building standards. A construction document controller must also exhibit effective oral and written communication skills
• Review, catalogue and distribute all consultant drawings, shop drawings and other submittals as required by the Project Manager
• Receive all consultants drawings, review and distribute as required by P.M.
• Receive and log all shop drawings. Review with PM and distribute
• Provide preliminary review of shop drawings for conformance
• Prepare change notice summaries for owner/construction manager review
• Ensure timely review of submittals by consultant and review.
• Scan and database the approved shop drawings. Keep current hard copies and file supersede version
• Take progress photographs and damage/condition photographs
• Follow-up on deficiency lists and assist with scheduling and coordinating subtrades
• A document controller is responsible for coordinating with all departments of the company in order to assure that all documents are kept in the right place and in the right department file archive
• To ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date. It is a fact that not all employees follow the standard format thus making it the responsibility of a document controller to edit documents that have typographical errors and other types of errors that may lead to the disqualification of a document
• To perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments
• A document controller is responsible for file validation and document controlling. Before submitting a document, a document or file must first be checked and approved. This is the task of a document controller that all files submitted are approved by the superior in charge
• Performing evaluations and document audits in the whole company is one of the primary tasks of a document controller
• Effectively follow the company s standard operating procedures in submissions of documents. Standard document submissions must take
• Submitting corporate documents punctually and with quality. Documents with poor quality may lead to further an operational problem that is why it is important to submit each document with standard quality
• Ensures that all documents have no errors in filenames, submissions, etc before submitting it to the nest department to avoid confusion
• Preparation of all documents and communicating with employees in order to make submissions early is part of the job description of a document controller

Skills

• Sl No. 1 Good Communication skill persuasion 5
• 2 Coordination 5
• 3 Personality Charming Attitude 4
• 4 Information documentation Management 5
• 5 Knowledge of competition realty Business 4
• 6 Reporting follow up 4

Qualification

• Educational: Graduate Preferable English (Hons.)
• Professional: Good computer knowledge

Age : not less than 30

Experience : 5-8 years