Document Contoller

JGC Corporation; Chennai; On-site; INR 450,000 - 650,000; Full time

Job summary

JGC Corporation in India is seeking a to manage and record technical documentation within the EDMS, primarily using Aconex, to support multi-discipline projects in the oil and gas sector. The role involves ensuring accurate input, distribution, and archiving of project documents, while coordinating with engineers and the document control team.

The ideal candidate will have strong English skills, proficiency with MS Office, attention to detail, and experience in document management systems.

Qualifications

• High standard of English language ability, written and spoken.
• Proficient in Microsoft Office environment.
• Ethical and accountable in actions and statements.
• Ability to understand and explain problems to others.
• High attention to detail with proactive follow-up.
• Willingness to take responsibility and make timely decisions.

Responsibilities

• Process and record technical documentation in the Document Management System as required by projects.
• Receive, check, record, and distribute project documentation per procedures.
• Monitor movement of in-house and client reviews of technical data.
• Produce reports on documentation as requested.
• Maintain electronic record files to comply with QA requirements.
• Ensure Document Control systems are used efficiently on projects.
• Assist in compiling final project dossiers and archiving.
• Produce status reports on late documentation for management review.
• Support audits and rectify corrective actions or nonconformities.
• Input project information from discipline engineers into JDMS at intervals defined by the project.
• Undertake additional tasks as directed by Project Lead Document Controller or Group Manager.
• Coordinate with Document Control staff to ensure smooth workflow.

Skills

English proficiency

MS Office

Attention to detail

Communication skills

Problem solving

Teamwork

Accountability

Tools

EDMS

Aconex

Job description

Job Details

• Job Opening Name: Document Contoller
• Job Type: Permanent
• Department: IT Management
• Number of Positions: 10
• Location: Tamil Nadu, India

Responsibilities

• 1. Accurately process and record all technical documentation in accordance with agreed procedures and input information into the Document Management System DataBase as required by Projects.
• 2. Receive, check, accurately record into EDMS and distribute all Project documentation in an efficient and expeditious manner, in accordance with agreed Project and Corporate Procedures.
• 3. Monitor movement of in-house and Client reviews of technical data.
• 4. Produce reports on documentation as requested.
• 5. Ensure that electronic record files are maintained in good order, to comply with QA requirements.
• 6. Ensure that all systems used by Document Control on a Project, are used efficiently and correctly.
• 7. Contribute to compilation of final Project dossiers, As Built portfolios and archiving.
• 8. Produce status reports on late documentation for management review.
• 9. Provide full co-operation for Document Control Group discipline audits, QA Group internal audits and external third-party audits. Rectify any agreed corrective actions / nonconformity should these arise.
• 10. Input project information (received from discipline engineers) accurately in JDMS at regular intervals, as specified by the project.
• 11. Undertake other tasks as requested by the Project Lead Document Controller or Group Manager - Document Control.
• 12. Undertake multiple assignments as directed by Project Team and/or Group Manager - Document Control.
• Note: experience in EDMS tools - Aconex (mostly preferred) will be an added advantage for the project support.

Requirements

• A high standard of English language ability both written and spoken.
• Ability to use the Microsoft Office environment in all aspects of daily work.
• Highly ethical - accountable for actions and statements.
• Ability to understand and interpret problems and explain them to others.
• High attention to detail and proactive follow up.
• The willingness to take responsibility as delegated and make decisions at appropriate times within the authority level.
• Striving for excellence in efficiency, safety and profitability.
• Basic understanding of EPC projects in Oil & Gas plant field.
• Knowledge of document management such as document control procedure, document numbering systems, etc.
• Knowledge of basic functions equipped with EDMS will be supportive.
• As a Document Controller, it is expected that the role will contribute to the mentoring and training of Assistant document controller as per project scope.
• Co-Ordinating with Document Control staffs in the project for smooth work flow
• Showing mutual trust and respect in all our working relationships.
• Respecting diversity and encouraging cooperation and teamwork.
• Committing to open, transparent, effective, two-way conversation.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.