Document Controller

EDGE Executive Search; Pune District, Chennai, Bengaluru; Hybrid; INR 600,000 - 1,000,000; Full time

Job summary

EDGE Executive Search's client, a marquee Indian technology company, seeks a Document Control Analyst to manage project documentation across lifecycles, ensuring version control, compliance and easy access within Energy & Utilities projects. You will maintain DMS/EDMS and SharePoint repositories, coordinate with cross-functional teams, run reports, and support audits to improve data quality and governance.

3+ years of relevant experience preferred, with strong attention to detail and

Qualifications

• 3+ years of experience in Document Control or related fields.
• End-to-end document lifecycle management experience.
• Experience with DMS/EDMS and SharePoint.
• Knowledge of audits and compliance.
• Experience in PMO environments is preferred.
• Strong organizational and communication skills.

Responsibilities

• Manage document review, revision control, approvals, distribution, and archival.
• Maintain document repositories, version control, and records retention processes.
• Coordinate with project teams and stakeholders to ensure timely document submissions and approvals.
• Track document status, generate reports/dashboard metrics, and highlight risks or bottlenecks.
• Support audits, compliance reviews, and quality assurance activities.
• Drive process improvements to enhance document management efficiency and data quality.
• Ensure accurate, organized, and accessible project records throughout the project lifecycle.

Skills

Document management

Stakeholder collaboration

Attention to detail

Organizational skills

Documentation standards

Tools

DMS/EDMS

SharePoint

Document repositories

Records retention practices

Job description

The Company

Our client is India's marquee global technology company. They are an international flag-bearer of technical and managerial excellence. With offices around the globe, the company has a comprehensive presence across multiple segments of the IT product and service industries. They are a respected career company and a long-term wealth creator.

The Job

The Document Control Analyst manages project documentation across its entire lifecycle, ensuring accurate version control, compliance, and accessibility. The role supports project governance by maintaining document management systems, coordinating with stakeholders, and ensuring documentation meets organizational and PMO standards, primarily within the Energy & Utilities sector.

Key Responsibilities

• Manage document review, revision control, approvals, distribution, and archival.
• Maintain document repositories, version control, and records retention processes.
• Coordinate with project teams and stakeholders to ensure timely document submissions and approvals.
• Track document status, generate reports/dashboard metrics, and highlight risks or bottlenecks.
• Support audits, compliance reviews, and quality assurance activities.
• Drive process improvements to enhance document management efficiency and data quality.
• Ensure accurate, organized, and accessible project records throughout the project lifecycle.

Your Profile

• 3+ years of experience in Document Control, Records Management, Project Administration, or Engineering Documentation.
• Strong experience managing the end-to-end document lifecycle, including review, version control, approvals, distribution, and archival.
• Hands-on experience with DMS/EDMS, SharePoint, document repositories, and records retention practices.
• Good understanding of document governance, compliance, metadata management, and audit requirements.
• Exposure to engineering, construction, capital projects, or PMO environments preferred.
• Proven ability to collaborate with cross-functional stakeholders and drive timely document reviews, approvals, and compliance.
• Strong organizational, communication, and process improvement skills with a keen attention to detail.