Document Controller

TRS Staffing Solutions; Mumbai; On-site; INR 700,000 - 1,000,000; Full time

Job summary

TRS Staffing Solutions seeks a seasoned Document Controller / Engineering Document Coordinator to manage the controlled repository of project docs for a large DRI plant project via EDMS. You will ensure accuracy, versioning, and auditable trails across stakeholders including engineers, suppliers, and contractors.

The role requires 5–10+ years in document control within engineering or construction, with strong EDMS/SharePoint proficiency and excellent communication and teamwork abilities.

Qualifications

• 5+ years of experience in document control or engineering support within a project environment.
• Strong proficiency with EDMS/SharePoint-like platforms and document handling processes.
• Ability to manage document numbering, approvals, and audit trails with accuracy.

Responsibilities

• Receive, register, distribute, and track all project documents including drawings and reports.
• Maintain strict version control, access permissions, and archiving throughout the lifecycle.
• Support workflows, approvals, and signature requirements per project standards.
• Monitor document distribution schedules to meet client and supplier needs.
• Prepare status reports, transmittals, and compliance documentation.
• Coordinate document cataloging and project closeout documentation.

Skills

Document control

Project coordination

Communication

Team collaboration

Education

High School Diploma

Tools

ACC

Wrench

Aconex

Proarc

Documentum

Job description

Role Overview

The Document Controller / Engineering Document Coordinator plays a critical role in ensuring seamless document management and information flow across project stakeholders, including Midrex, engineering consultants, suppliers, and construction contractors, using the Electronic Document Management System (EDMS).

This position is responsible for maintaining a controlled, accurate, and auditable repository of project documentation for a large-scale DRI plant project. The role ensures compliance with document control procedures, supports timely approvals, and provides visibility into document status throughout the project lifecycle.

Experience Level

5–10+ years in document control within engineering, construction, or project environments, with strong EDMS/SharePoint proficiency (e.g., ACC, Wrench, Aconex, Proarc, Documentum, or similar platforms)

Key Responsibilities

• Receive, register, distribute, and track all project documents, including drawings, specifications, contracts, transmittals, and reports.
• Ensure strict document version control, appropriate access permissions, and proper archiving throughout the project lifecycle.
• Maintain established document numbering, approval workflows, and signature requirements in compliance with project standards.
• Manage and monitor document distribution schedules to meet client, project, and supplier requirements; revise workflows as needed to support timely approvals.
• Expedite the review, approval, and release of supplier and internally generated engineering documents.
• Establish and maintain electronic and hardcopy filing systems and indexes for active project documents.
• Prepare periodic status reports, dashboards, transmittals, and compliance or audit documentation.
• Support the preparation of operations manuals, project manuals, and job data books, including indexing, assembly, reproduction, and closeout documentation.
• Coordinate document cataloging, long-term storage, or disposal of records during project closeout.
• Interface with project teams to resolve documentation discrepancies and maintain an accurate, traceable record system.
• Attend project meetings, as required, to provide updates on document status and remain aligned with overall project progress.
• Provide guidance or oversight to junior document control or engineering support staff, as applicable.
• Perform additional duties related to document control and project coordination as required.

Required Qualifications

• High School Diploma or equivalent with 5+ years of relevant experience in document control or engineering support within a project environment.
• Strong proficiency in MS Windows and standard office applications, including word processing, spreadsheets, and databases.
• Solid understanding of technical engineering documents, drawings, and related control processes.
• Strong written and verbal communication skills, with excellent organizational and interpersonal abilities.
• Proven ability to work collaboratively in a team-oriented project environment.