Documentation Engineer

Emerson; Talegaon Dabhade; On-site; INR 600,000 - 800,000; Full time

Job summary

Emerson India is seeking a Documentation Specialist to own project documentation from award to submission, coordinating with global stakeholders and internal teams. You will manage document status, ensure proper storage in DMS/PLM systems, and expedite submissions with timely communications.

The role requires strong English, MS Office proficiency, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Strong written and verbal English with ability to engage global stakeholders.
• Proficient in MS Office tools (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Technical literacy to understand and review engineering documents.
• Team-oriented mindset with collaborative skills.
• Confident in handling complex situations under pressure.

Responsibilities

• Take end-to-end ownership of project documentation from award through final submission.
• Participate in project kick-offs to understand customer documentation needs.
• Maintain document status in EDDI and Vendor Document Register Lists (VDRL).
• Ensure timely submission and proper storage in DMS, PLM platforms, and document repositories.
• Prepare cover pages and manage document transmittals to customers.
• Upload documents to portals or share via email as required.
• Collaborate with factories, project managers, engineering and quality teams for on-time submissions and approvals.
• Review technical documents for alignment with project scope and requirements.
• Manage customer feedback with comment resolution sheets and coordinating revisions.
• Follow up with internal teams and customers to expedite submissions and approvals.
• Provide regular documentation status updates to stakeholders.
• Prepare and submit MRB or final data books aligned with approved indices and milestone payments.
• Promote safety by adhering to EHS policies and reporting risks.

Skills

English proficiency

MS Office

Multitasking

Organizational skills

Technical literacy

Team collaboration

Pressure tolerance

Tools

Windchill

Job description

Role & responsibilities

• Take end-to-end ownership of project documentation from project award through final submission.
• Actively participate in project kick-off meetings to understand customer documentation requirements.
• Maintain document status in EDDI and Vendor Document Register Lists (VDRL).
• Ensure timely submission, receipt, and proper storage of documents in Emerson systems such as document repository tools, Document Management Systems (DMS), or PLM platforms.
• Prepare document cover pages and manage document transmittals between Emerson and customers.
• Upload documents to customer portals or share via email as required.
• Collaborate with internal stakeholders (factories, project managers, engineering, quality teams) and customers to ensure on-time submission and approvals.
• Review technical documents to confirm alignment with project scope and requirements before submission.
• Manage customer feedback by preparing comment resolution sheets and coordinating with teams to address revisions.
• Continuously follow up with internal teams and customers to expedite document submissions and approvals.
• Provide regular documentation status updates to project stakeholders.
• Prepare and submit Manufacturing Record Books (MRB) or final data books, ensuring alignment with approved indices and supporting milestone payment processes.
• Promote a culture of safety by adhering to Environmental, Health & Safety (EHS) policies, reporting risks, and participating in safety initiatives.

Preferred candidate profile

• Strong written and verbal communication skills in English, with the ability to engage confidently with global stakeholders.
• Proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook, and similar).
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong organizational skills with close attention to detail.
• Technical literacy and the ability to understand and review engineering-related documents.
• Team-oriented mindset with the ability to collaborate effectively.
• Confidence to handle complex situations and maintain progress under pressure.

Preferred Qualifications That Set You Apart:

• Exposure to document management systems or PLM tools (e.g., Windchill or similar platforms).
• Experience working in global project environments or cross-cultural teams.
• Familiarity with project documentation processes, including MRB or final documentation deliverables.
• Understanding of engineering or manufacturing documentation standards.
• Prior experience in customer-facing roles or coordination-intensive positions.