Document Controller

Kinetic Innovative Staffing Pty Ltd; India; Remote; INR 600,000 - 1,200,000; Full time

Job summary

Kinetic Innovative Staffing Pty Ltd is seeking a Document Controller to help deliver value for clients by developing, organizing, and maintaining internal and client project documentation, procedures, and standards. You will ensure quality and purpose in all deliverables, manage documents across SharePoint, ProjectWise, Meridian, Documentum, and Aconex, and provide training and guidance.

This role also involves coordinating with engineering and drafting teams and acting as a liaison between

Qualifications

• 5+ years of relevant experience in Document Control.
• Experience with SharePoint, DMS, and Office tools is advantageous.
• Strong attention to detail and ability to maintain standards.

Responsibilities

• Prepare, register, and maintain controlled documents in SharePoint-controlled sites.
• Coordinate distribution of project deliverables with technical teams.
• Ensure documents are produced to required standards and current revisions.
• Provide document control training and guidance to staff.
• Maintain SharePoint and Microsoft Teams access and setup as needed.

Skills

Document control

Project coordination

Tools

Microsoft SharePoint

Microsoft Office Suite

DMS software

Job description

THE ROLE

Your role is essential in helping deliver value and make life easier for clients. You will utilise your document control expertise to ensure the development, organisation, and maintenance of internal and client project documentation, procedures, and standards.

Using your knowledge and prior experience, you will strive to ensure quality and purpose in all deliverables.

Description of Duties and Responsibilities

DOCUMENT CONTROL

• Work with internal personnel to prepare, register, and maintain controlled documents within the SharePoint-controlled documents site.
• Collaborate with technical disciplines to prepare, register, and manage the distribution of project deliverables.
• Ensure documents are produced to required standards and maintained with current revisions.
• Manage client information within client Document Management Systems (DMS), including SharePoint, ProjectWise, Meridian, Documentum, and Aconex.
• Amend and prepare documents and processes as required.
• Conduct formatting and document-writing reviews when needed.
• Provide document control training and guidance.
• Maintain SharePoint and Microsoft Teams access and setup where appropriate.

SPECIALISED SERVICES

• Develop document and drawing control procedures for clients.
• Implement SharePoint-based document management systems, including associated documentation.
• Prepare document templates that utilise SharePoint metadata fields to standardise and improve document registration.
• Perform metadata cleansing activities.
• Assist clients with complex documentation planning.
• Develop document control training materials and deliver training to client employees, including new document controllers.
• Conduct regular site visits as required.

GENERAL

• Manage requests and communications for engineering and drafting teams.
• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures.
• Document and follow up on key actions and decisions from meetings.
• Ensure project deadlines are met.
• Provide non-technical project coordination support.
• Act as a liaison between clients and project teams.
• Perform data entry and administrative support tasks.
• Support non-technical sales activities.
• Assist with resource allocation planning.

Essential Experience

• 5+ years of relevant experience in Document Control
• Knowledge of or experience using the following
• relevant software packages is an advantage:

o Microsoft SharePoint

o Microsoft Office Suite

o In depth experience with at least one DMS software instance

Desirable Experience

Exposure to Australian Industry (including Mining, Energy, Chemicals, Oil & Gas)

Use of any other Document Management Systems