Deputy Manager -Export/Import

Aculife Healthcare; Ahmedabad District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Aculife Healthcare is seeking a senior Export Operations professional to manage end-to-end export processes for pharmaceutical formulations. The role includes coordinating with CHA, freight forwarders, customs, and warehouses to ensure timely dispatch and proper documentation.

You will handle invoicing, LC documentation, remittances, and post-shipment formalities while ensuring DGFT compliance and cross-functional collaboration with QA, Regulatory Affairs, Accounts, and Production.

Qualifications

• Bachelor's/Master’s degree in Pharmacy / Commerce / Science / International Business
• 10+ years of hands-on experience in pharmaceutical export operations and commercial handling
• Proficiency in SAP/ERP systems, MS Excel, and documentation tools
• Strong knowledge of DGFT policies, export-import regulations, and pharmaceutical logistics

Responsibilities

• Manage complete export processes for formulations.
• Coordinate with CHA, freight forwarders, customs and warehouse for timely dispatch.
• Ensure shipment documentation and customs clearance are in order.
• Prepare prosoma invoices, commercial invoices, and other sales-related documents.
• Manage banking activities: LC documentation, BRC, remittances, and post-shipment formalities.
• Liaise with Production, QA, Regulatory Affairs, Accounts and Warehouse teams.
• Monitor dispatch planning and order fulfillment in alignment with client expectations.
• Maintain export documentation tracker and shipment logs.
• Provide regular commercial and shipment updates to the management.

Skills

Export operations

Commercial handling

DGFT policies

Pharma logistics

Education

Bachelor/Master's degree in Pharmacy/Commerce/Science/International Business

Tools

SAP/ERP

MS Excel

Documentation tools

Job description

Export Operations

• Manage complete export processes for formulations.
• Coordinate with CHA, freight forwarders, customs, and warehouse for timely dispatch.
• Ensure shipment documentation and customs clearance are in order.

Commercial Responsibilities

• Prepare prosoma invoices, commercial invoices, and other sales-related documents.
• Manage banking activities: LC documentation, BRC, remittances, and post-shipment formalities.

Regulatory Compliance & Documentation

• Ensure accuracy in export documents:
• Invoice, Packing List, Certificate of Origin,Bill of Lading
• COA, COPP, FSC, MSDS, and legalized documents
• Ensure compliance with DGFT, Customs, and pharmaceutical export regulations.
• Work with QA/QC for country-specific documentation and batch release coordination.

Internal Coordination

• Liaise with Production, QA, Regulatory Affairs, Accounts, and Warehouse teams.
• Monitor dispatch planning and order fulfillment in alignment with client expectations.

Reporting & MIS

• Maintain export documentation tracker and shipment logs.
• Provide regular commercial and shipment updates to the management.

Key Requirements:

• Bachelors/Master’s degree in Pharmacy / Commerce / Science / International Business
• 10+ years of hands-on experience in pharmaceutical export operations and commercial handling
• Proficiency in SAP/ERP systems, MS Excel, and documentation tools
• Strong knowledge of DGFT policies, export-import regulations, and pharmaceutical logistic.