Export Logistics Executive

Protech Biosystems Pvt Ltd; Dadri, Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Protech Biosystems Pvt Ltd is seeking an Executive-Export Logistics to oversee the end-to-end movement of pharmaceutical products from the facility to international customers. The role requires coordinating shipments, ensuring regulatory compliance, and maintaining accurate shipment records across air, sea, and courier channels.

You will work closely with production, QA, regulatory affairs, and sales teams to ensure timely dispatches.

Qualifications

• Experience with export-import processes and regulatory compliance.
• Ability to manage international shipments and documentation.
• Familiarity with Incoterms and customs procedures.

Responsibilities

• Coordinate export shipments by air, sea, or courier.
• Prepare export documents (invoices, packing lists, COAs, COO, shipping bills).
• Work with freight forwarders, customs brokers and carriers.
• Monitor shipments and resolve delivery issues.
• Coordinate with production, warehouse, QA, regulatory, and sales teams.
• Manage temperature-controlled (cold chain) shipments when required.

Skills

Export documentation

Incoterms knowledge

Customs clearance

Communication skills

Coordination

Excel

ERP systems (SAP/Oracle)

Liaising with logistics providers

Attention to detail

Problem solving

Education

Bachelor's in Pharmacy/Life Sciences/Commerce/Business Administration

Diploma/certification in Export-Import Management or Supply Chain

Tools

ERP (SAP/Oracle)

MS Excel

Job description

Job Description: Pharma Export Logistics Executive

Job Title: - Executive-Export Logistics

An Executive-Export Logistics professional manages the movement of pharmaceutical products from the manufacturing facility to international customers while ensuring compliance with regulatory and quality standards.

Department: Human Resources

Job Type: Full-Time

Experience Required: - 4-5 years Export Logistics

Key Responsibilities

• Coordinate export shipments by air, sea, or courier.
• Prepare export documentation, including:
• Commercial Invoice Packing List
• Certificate of Analysis (COA) Certificate of Origin (COO) Shipping Bill
• Bill of Lading (BL) / Air Waybill (AWB)
• Work with freight forwarders, customs brokers, and shipping lines.
• Monitor shipment status and resolve delivery issues.
• Coordinate with production, warehouse, quality assurance (QA), regulatory affairs, and sales teams.
• Manage temperature-controlled (cold chain) shipments when required. Track export shipment and maintain shipment records.
• Handle customer communication regarding dispatch schedules and shipment updates.

Required Skills

• Knowledge of export-import documentation. Understanding of Incoterms (FOB, CIF, EXW, DDP, etc.). Familiarity with customs clearance procedures.
• Good communication and coordination skills.
• Proficiency in Microsoft Excel and ERP systems such as SAP or Oracle. Ability to work with logistics service providers and international clients. Attention to detail and problem-solving skills.

Educational Qualification

Bachelor's degree in Pharmacy, Life Sciences, Commerce, or Business Administration.

Diploma or certification in Export-Import Management or Supply Chain is an advantage.

This role is well suited for someone who enjoys coordinating across teams, managing international shipments, and working in a detail-oriented, compliance-driven environment. Experience in pharmaceutical exports, customs documentation, and cold-chain logistics is particularly valued.