Jr. Officer / Jr. Executive - Export / Import Logistics @ Pharma -PUNE

Veko Care Pvt. Ltd.; Pune District; On-site; INR 600,000 - 850,000; Full time

Job summary

Veko Care Pvt. Ltd. is seeking an experienced Export & Import Logistics professional in Pune to manage end-to-end logistics for pharmaceutical products. You will handle air/sea shipments, coordinate with freight forwarders and regulators, and ensure timely, compliant movement of goods.

The role requires strong knowledge of customs, EXIM documentation, and licensing processes, with cost control and cross-functional collaboration across departments.

Qualifications

• 3-6 years hands-on experience in Export & Import Logistics, preferably in a pharmaceutical company.
• Strong exposure to Customs procedures, EXIM documentation, Advance licensing and compliance activities.

Responsibilities

• Handle end-to-end export and import logistics of pharmaceutical products, including finished formulations, samples, and promotional materials, compliant with regulatory standards.
• Coordinate with freight forwarders, CHA agents, shipping lines and airlines for smooth shipment execution.
• Prepare, review and manage customs and EXIM documentation (Invoice, Packing List, B/L/AWB, Origin certificates, Shipping Bills) as per importing country requirements.
• Negotiate freight rates with transporters to optimize logistics costs and monitor expenses.
• Plan shipments based on production schedules and customer requirements; coordinate dispatch planning, packing and labeling.
• Handle ADC clearance and track shipments from origin to destination with real-time updates.
• Liaise with accounts, production, QA, regulatory and sales teams for seamless logistics; maintain shipment records.

Skills

Email communication

Logistics planning

MS Office proficiency

Tools

MS Office

Logistics portals/systems

Job description

Job description:

Roles & Responsibilities:

1.Export & Import Logistics Operations:

• Handle end-to-end export and import logistics of pharmaceutical products, including finished formulations, samples, and promotional materials, in compliance with regulatory standards.


• Manage logistics operations through Air and Sea shipments, ensuring cost-effective and timely movement of goods.


• Coordinate with freight forwarders, CHA agents, shipping lines, and airlines for smooth execution of shipments.

2.Documentation & Regulatory Compliance

• Prepare, review, and manage customs and EXIM documentation, including:Commercial Invoice,Packing List, Bill of Lading / Airway Bill, Certificate of Origin,Shipping Bills andRegulatory documents as per importing country requirements


• Ensure compliance with DGFT, Customs, ADC clearance, and other statutory authorities.


• Handle advance licensing, export incentives, duty drawback, and related compliance documentation.

3.Freight & Cost Management

• Negotiate freight rates with transporters, airlines, shipping lines, and freight forwarders to optimize logistics costs.


• Monitor logistics expenses and support cost control and budget adherence.

4. Shipment Planning & Dispatch

• Plan shipments based on production schedules, customer requirements, and delivery timelines.


• Coordinate with internal teams for dispatch planning, packing, labeling, and readiness of goods.


• Ensure accurate and timely dispatch of export and import consignments.

5.ADC Clearance & Shipment Tracking

• Handle ADC clearance and regulatory approvals required for pharmaceutical shipments.


• Track shipments from origin to destination and provide real-time updates to internal stakeholders and customers.


• Proactively address shipment delays, customs issues, or transit discrepancies to minimize impact on delivery schedules.

4.Coordination & Departmental Support

• Liaise with accounts, production, QA, regulatory, and sales teams for seamless logistics execution.


• Maintain accurate records and reports related to shipments, freight costs, and compliance.


• Perform all other operational activities of the Logistics Department as required to support business continuity.

Experience & Qualification:

• 3-6 years of hands-on experience in Export & Import Logistics, preferably in a pharmaceutical company.


• Strong exposure to Customs procedures, EXIM documentation, Advance licensing, Export incentives and compliance-related activities

Technical & Computer Skills:

• Proficient in MS Office (Excel, Word, Outlook) for documentation, reporting, and data tracking.


• Comfortable with email communication and internet-based logistics portals/systems.