Coordination Executive

Search Advisers Services Guj; Vadodara; On-site; INR 600,000 - 800,000; Full time

Job summary

Search Advisers Services Guj is seeking an experienced Executive Assistant to support the Managing Director and CEO in Vadodara. You will manage calendars, coordinate meetings, prepare presentations, and ensure smooth daily operations.

The role requires travel with senior leadership, sharp communication, discretion, and the ability to liaise with clients, partners and internal teams. Based in Vadodara or willing to relocate, you will thrive in a fast-paced, detail-oriented environment.

Qualifications

• Experience supporting senior leadership (MD/CEO) in a corporate setting.
• Strong calendar, travel, and meeting coordination skills.
• Excellent written and verbal communication with discretion.

Responsibilities

• Shadow the MD & CEO in internal and external meetings, reviews, and discussions.
• Prepare and circulate Minutes of Meeting with action points and follow-ups.
• Tag along for client meetings, business discussions, and official travel as required.
• Manage and maintain the MD's calendar, including meetings, travel, and priorities.
• Coordinate with internal teams, clients, partners, and senior stakeholders for scheduling and follow-ups.
• Act as a single point of coordination between the MD and various departments.
• Assist in preparing presentations, reports, emails, and business communication.
• Track action items, deadlines, and ensure timely closure.
• Maintain confidentiality of sensitive business and strategic information.
• Provide administrative and operational support to ensure efficient daily functioning.

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

Job description

Role & responsibilities

• Shadow the MD & CEO in all internal and external meetings, reviews, and discussions.
• Prepare and circulate MoM (Minutes of Meeting) with clear action points and follow-ups.
• Tag along for client meetings, business discussions, and official travel as required.
• Manage and maintain the MDs calendar, including meetings, travel, and priorities.
• Coordinate with internal teams, clients, partners, and senior stakeholders for scheduling and follow-ups.
• Act as a single point of coordination between the MD and various departments.
• Assist in preparing presentations, reports, emails, and business communication.
• Track action items, deadlines, and ensure timely closure.
• Maintain confidentiality of sensitive business and strategic information.
• Provide administrative and operational support to ensure efficient daily functioning.

Preferred candidate profile

• Experience as an Executive Assistant / Personal Assistant / Management Assistant to senior leadership
• Exposure to client-facing or leadership support roles
• Comfortable accompanying senior management for meetings and travel
• Based in or willing to relocate to Vadodara
• Willingness to travel frequently for work