Walk-in | Executive Assistant To Chief Executive Officer

Ukvalley Technologies; Nashik District; On-site; INR 600,000 - 820,000; Full time

Job summary

Ukvalley Technologies is seeking a highly organized Executive Assistant to support the Managing Director. The role requires proactive communication, meticulous calendar management, and efficient handling of multiple tasks in a fast-paced environment.

You will coordinate meetings, prepare reports and presentations, manage travel, and maintain confidential records with discretion. Strong MS Office and Google Workspace skills are essential.

Qualifications

• Excellent verbal and written communication.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively.
• Professional attitude and high level of confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong coordination and interpersonal skills.
• Good follow-up and task-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and handle sensitive information professionally.

Responsibilities

• Manage the MD's calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, prepare agendas and notes.
• Handle emails, phone calls, and correspondence professionally.
• Prepare reports, presentations, and business documents using MS Office.
• Maintain confidential files and sensitive information with discretion.
• Coordinate with internal teams and follow up on tasks.
• Manage travel arrangements, bookings, and itineraries.
• Track deadlines, follow-ups, and action items for the MD.
• Maintain documentation and records.
• Provide day-to-day administrative and operational support to the MD.
• Assist the MD in coordinating with clients, employees, and stakeholders.

Skills

Calendar management

Communication

MS Office

Google Workspace

Meetings coordination

Task prioritization

Confidentiality

Independent work

Tools

MS Office

Google Workspace

Job description

About the Role

We are looking for a highly organized, proactive, and professional Executive Assistant to the Managing Director (MD). The ideal candidate should have prior experience working as an Executive Assistant, Personal Assistant, or Secretary to senior management/MD. The candidate should have excellent communication skills, strong organizational abilities, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Manage the MDs calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, including preparing agendas and taking meeting notes when required.
• Handle emails, phone calls, and correspondence professionally.
• Prepare reports, presentations, and business documents using MS Office.
• Maintain confidential files and sensitive information with discretion.
• Coordinate with internal teams and follow up on assigned tasks.
• Manage travel arrangements, bookings, and itineraries when required.
• Track deadlines, follow-ups, and action items for the MD.
• Maintain proper documentation and records.
• Provide day-to-day administrative and operational support to the MD.
• Assist the MD in coordinating with clients, employees, and other stakeholders.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively.
• Professional attitude and high level of confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong coordination and interpersonal skills.
• Good follow-up and task-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and handle sensitive information professionally.