Company Secretary

Paras Defence & Space Technologies; Navi Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Paras Defence & Space Technologies in Navi Mumbai is seeking a seasoned Corporate Governance and Compliance professional to manage board processes, statutory filings, and regulatory oversight from our Nerul office. The role focuses on MCA, ROC, SEBI, and listing requirements, ensuring timely disclosures and proper governance documentation.

You will coordinate board and committee meetings, prepare agendas, notices, minutes and resolutions, maintain registers, and liaise with directors, auditors

Qualifications

• Experience in corporate governance, board processes and statutory filings.
• Strong knowledge of MCA/ROC filings and SEBI/LODR requirements.
• Ability to prepare board resolutions, notices, minutes and maintain governance records.

Responsibilities

• Organise and coordinate Board Meetings, Committee Meetings, and AGMs.
• Prepare agendas, notices, resolutions, minutes, and other statutory docs.
• Ensure compliance with corporate governance requirements and maintain registers.

Skills

Board governance

Regulatory compliance

Corporate law

Documentation

Job description

Location :Nerul

Working - Mon - Sat (all 6 days work from office)

Timing - 9AM -6 AM / 9:30 AM-6:30 AM

Corporate Governance & Board Management

• Organise and coordinate Board Meetings, Committee Meetings, and Annual General Meetings (AGMs).
• Prepare agendas, notices, resolutions, minutes, and other statutory documentation.
• Ensure compliance with corporate governance requirements.
• Maintain statutory registers, records, and minutes books.
• Coordinate with directors and senior management for board-related matters.

B. Statutory & Regulatory Compliance

• Ensure compliance with the Companies Act, 2013 and applicable rules.
• Handle ROC filings, including AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, and other applicable forms.
• Ensure timely filing of annual returns and financial statements.
• Monitor changes in corporate laws and regulatory requirements.
• Manage compliance related to MCA, ROC, and other regulatory authorities.

C. SEBI & Stock Exchange Compliance

• Handle SEBI regulations and applicable LODR requirements, if applicable.
• Ensure timely disclosures to BSE/NSE.
• Coordinate with stock exchanges, depositories, and regulatory authorities.
• Manage insider trading compliance, including maintaining the Structured Digital Database (SDD), trading window closures, and disclosures.
• Support compliance with listing obligations and corporate governance requirements.

D. Legal & Corporate Documentation

• Draft and review board resolutions, agreements, declarations, notices, and corporate documents.
• Coordinate with external legal counsel, auditors, and consultants.
• Assist in due diligence, legal audits, and corporate restructuring activities.
• Maintain confidentiality of sensitive corporate information.

E. Corporate Actions & Shareholder Management

• Manage share transfers, allotments, and other corporate actions.
• Coordinate with Registrar and Transfer Agents (RTA) and depositories.
• Handle shareholder queries and investor grievances.
• Maintain records related to shareholding patterns and capital structure.

F. Compliance Monitoring & Reporting

• Maintain the annual compliance calendar and ensure timely closure of statutory requirements.
• Prepare compliance reports for management and the Board.
• Identify compliance gaps and recommend corrective actions.
• Coordinate with internal and statutory auditors for compliance-related matters.