Company Secretary

Nitesh Land; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Nitesh Land is seeking a Company Secretary to assist the CCO & Company Secretary in ensuring compliance with statutory, regulatory, secretarial, governance, documentation, and liaison requirements across the organization and its group companies.

You will maintain statutory records, coordinate with directors, shareholders, RTA and practitioners, file forms with MCA, RBI and SEBI, support board and general meetings, manage documentation, and uphold evolving governance standards.

Responsibilities

• Maintain and update all statutory records including Minutes Books, Statutory Registers, Policies, and other secretarial records.
• Coordinate with Directors, Shareholders, Registrar & Transfer Agents (RTA), and Practicing Company Secretaries.
• Prepare and file statutory forms, returns, and applications with MCA, RBI, SEBI, Ministry of Industry & Commerce, and other authorities.
• Support and conduct Board Meetings, Committee Meetings, and General Meetings of subsidiary and group companies.
• Conduct meetings through Postal Ballot and coordinate with RTA whenever required.
• Assist in preparing agenda notes for Board Meetings and General Meetings of the listed holding company and its subsidiaries.
• Support trademark and patent registrations and coordinate with IPR attorneys.
• Arrange and collect documents from Marketing, Finance, Legal, and other departments.
• Ensure timely statutory compliance with BSE, SEBI, ROC regulations, including quarterly LODR filings.
• Coordinate with statutory and internal auditors.
• Ensure compliance with new regulatory frameworks and corporate governance standards.
• Prepare Shareholders’ Agreements, Subscription Agreements, conduct due diligence, and maintain documentation.
• Manage filing systems and records within the Secretarial Department.
• Track statutory records and ensure timely online filings.
• Perform any other tasks assigned by Management or the Board.
• Liaise with government officials and competent authorities and undertake follow-ups.
• Coordinate with government offices and SEBI authorities as required.
• Maintain departmental files and documentation.
• Manage DMS and RMS records.
• Prepare and present MIS reports to Management and the Board in PPT format.
• Handle compliance and secretarial responsibilities for new SPVs, subsidiaries, and newly incorporated entities.
• Manage compliance and secretarial functions for designated SPVs.

Job description

The Company Secretary will assist the Chief Compliance Officer (CCO) & Company Secretary in ensuring compliance with statutory, regulatory, secretarial, governance, documentation, and liaisoning requirements across the organization and its group companies.

Compliance & Secretarial Responsibilities

• Maintain and update all statutory records including Minutes Books, Statutory Registers, Policies, and other secretarial records.
• Coordinate with Directors, Shareholders, Registrar & Transfer Agents (RTA), and Practicing Company Secretaries.
• Prepare and file statutory forms, returns, and applications with MCA, RBI, SEBI, Ministry of Industry & Commerce, and other authorities.
• Support and conduct Board Meetings, Committee Meetings, and General Meetings of subsidiary and group companies.
• Conduct meetings through Postal Ballot and coordinate with RTA whenever required.
• Assist in preparing agenda notes for Board Meetings and General Meetings of the listed holding company and its subsidiaries.
• Support trademark and patent registrations and coordinate with IPR attorneys.
• Arrange and collect documents from Marketing, Finance, Legal, and other departments.
• Ensure timely statutory compliance with BSE, SEBI, ROC regulations, including quarterly LODR filings.
• Coordinate with statutory and internal auditors.
• Ensure compliance with new regulatory frameworks and corporate governance standards.
• Prepare Shareholders’ Agreements, Subscription Agreements, conduct due diligence, and maintain documentation.
• Manage filing systems and records within the Secretarial Department.
• Track statutory records and ensure timely online filings.
• Perform any other tasks assigned by Management or the Board.

Liaisoning

• Liaise with government officials and competent authorities and undertake follow-ups.
• Coordinate with government offices and SEBI authorities as required.

Documentation & MIS

• Maintain departmental files and documentation.
• Manage DMS and RMS records.
• Prepare and present MIS reports to Management and the Board in PPT format.
• Handle compliance and secretarial responsibilities for new SPVs, subsidiaries, and newly incorporated entities.
• Manage compliance and secretarial functions for designated SPVs.

Independent Responsibility for Secretarial Compliance & Statutory Filings