Company Secretary

med-engage; Mumbai City; On-site; INR 600,000 - 1,000,000; Full time

Job summary

med-engage in Mumbai is seeking a qualified Company Secretary to manage Board and regulatory compliance duties and ensure timely filings. You will prepare notices, agendas, minutes, resolutions and maintain statutory records, while coordinating with RTA, stock exchanges, intermediaries and the MCA for ROC filings and disclosures.

The role demands strong drafting, meticulous attention to detail, stakeholder management and MS Office proficiency to support corporate secretarial obligations across

Qualifications

• Strong understanding of corporate secretarial regulations including Companies Act 2013, SEBI LODR, SEBI PIT Regulations and FEMA.
• Hands-on experience in listed company compliances.
• Good drafting and documentation skills.
• Strong attention to detail and ability to manage multiple compliances within timelines.
• Good communication and stakeholder management skills.
• Ability to independently handle routine secretarial matters and coordinate with internal and external stakeholders.
• Proficiency in MS Office, particularly Word and Excel.

Responsibilities

• Coordinate end-to-end Board & Committee meetings and prepare notices, agendas and supporting documents.
• Prepare minutes, resolutions and action-taken reports.
• Maintenance and updating of statutory records and registers.
• Handle end-to-end compliances relating to AGM/EGM and other general meetings and filings.
• Coordinate with RTA, Depositories and other intermediaries for meeting-related activities.
• Handle SEBI / PIT compliance work including disclosures and trading-related records.
• Assist in ROC / MCA filings and corporate actions as required.
• Support ESOP/employee benefit matters and corporate actions from time to time.

Skills

Secretarial compliance

Stakeholder management

Drafting & documentation

Attention to detail

Communication skills

Independence

MS Office proficiency

Tools

MS Office

Job description

1. Board & Committee Matters

• End-to-end coordination and execution of Board and Committee Meetings, including preparation and circulation of notices, agendas and supporting documents.
• Preparation of minutes, resolutions and action-taken reports.
• Maintenance and updating of statutory records and registers.

2. General Meetings

• Handling end-to-end compliances relating to AGM, EGM and Postal Ballot, including notices, explanatory statements, e-voting, scrutinizer coordination, minutes and statutory filings.
• Coordination with RTA, Depositories and other intermediaries for General Meeting-related activities.

3. SEBI / Listed Company Compliances

• Handling quarterly, half-yearly and annual compliances under SEBI regulations, particularly the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
• Preparation and filing of periodic disclosures, reports and certifications with Stock Exchanges.
• Monitoring regulatory developments and ensuring timely implementation of applicable amendments.
• Supporting preparation of Annual Report, Corporate Governance Report and other statutory disclosures.

4. ROC / MCA Compliances

• Handling statutory filings with the Ministry of Corporate Affairs / Registrar of Companies.
• Maintenance of statutory registers and records under the Companies Act, 2013.
• Assisting in incorporation, alteration, appointment/reappointment and other corporate actions.

5. Insider Trading / PIT Compliances

• Handling compliances under the SEBI (Prohibition of Insider Trading) Regulations, 2015.
• Monitoring trading window closure/opening and structured digital database requirements.
• Handling disclosures, pre-clearance, trading plans and related PIT compliances.
• Maintaining records of Designated Persons and their immediate relatives.

6. ESOP / Employee Benefit Matters

• Handling secretarial and compliance aspects relating to ESOP schemes, including grants, vesting, exercise and allotment.
• Coordination with RTA, HR, Finance and other stakeholders for ESOP-related corporate actions and compliances.
• Maintaining relevant records and preparing resolutions/filings relating to ESOP matters.

7. FEMA / Foreign Investment Compliances

• Handling FEMA compliances, including foreign investment and overseas investment (ODI) matters.
• Coordination with authorised dealer banks and other intermediaries for FEMA filings and documentation.
• Handling regulatory filings through applicable RBI platforms and ensuring timely compliance.
• Maintaining records and documentation relating to overseas investments and foreign transactions.

8. Corporate Actions & Other Secretarial Matters

• Supporting various corporate actions from time to time.
• Coordination with RTA, Depositories, Stock Exchanges, legal advisors and other external stakeholders.
• Assisting in preparation/review of agreements, resolutions, notices and other corporate secretarial documents.
• Supporting due diligence, audits and secretarial compliance reviews.

Key Skills & Competencies

• Strong understanding of the Companies Act, 2013, SEBI LODR, SEBI PIT Regulations and FEMA.
• Hands-on experience in listed company compliances.
• Good drafting and documentation skills.
• Strong attention to detail and ability to manage multiple compliances within timelines.
• Good communication and stakeholder management skills.
• Ability to independently handle routine secretarial matters and coordinate with internal and external stakeholders.
• Proficiency in MS Office, particularly Word and Excel.