Company Secretary - PMT

Essar Capital Advisory India Private Limited (ECAIPL); Maharashtra; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Essar Capital Advisory India Private Limited (ECAIPL) in Maharashtra seeks a corporate governance professional to support governance across portfolio and platform companies, coordinating with management and company secretaries to ensure compliance and timely actions.

You will handle statutory filings, regulatory compliance, and meeting documentation, maintaining records and supporting governance processes in a dynamic investment environment.

Responsibilities

• Support implementation of corporate governance across portfolio and platform companies.
• Monitor compliance with Companies Act, 2013 and related laws for each entity.
• Coordinate with management teams and company secretaries on governance matters.
• Maintain compliance calendars for statutory filings and regulatory deadlines.
• Identify compliance gaps and follow up with stakeholders for timely resolution.
• Maintain statutory registers, minutes books, and corporate records.

Job description

Key Responsibilities

1. Corporate Governance & Secretarial Compliance

• Support the implementation of appropriate corporate governance practices across assigned portfolio and platform companies.
• Monitor compliance with the Companies Act, 2013, applicable rules, Secretarial Standards and other relevant laws and regulations, as applicable to each entity.
• Coordinate with the management teams and Company Secretaries of respective entities on statutory, secretarial and governance-related matters.
• Maintain compliance calendars covering recurring statutory filings, event-based obligations and regulatory deadlines.
• Assist in identifying compliance gaps, pending statutory actions and governance-related risks, and follow up with relevant stakeholders for timely resolution.
• Maintain statutory registers, minutes books, corporate records and other prescribed documentation in accordance with applicable requirements.
• Track changes in applicable laws and regulations and coordinate with relevant stakeholders to assess their implications for the assigned entities.

2. Board & Shareholder Meeting Management

• Coordinate the end-to-end secretarial process for Board Meetings, Committee Meetings and General Meetings, as applicable.
• Assist in preparing and circulating notices, agendas, agenda notes and supporting papers in coordination with the respective management teams.
• Draft and coordinate the preparation of minutes, resolutions and other meeting-related documentation in accordance with applicable legal requirements and Secretarial Standards.
• Ensure timely circulation of meeting documents and follow up on approvals, decisions and action points arising from meetings.
• Coordinate the execution of resolutions, maintenance of meeting records and completion of related statutory filings.
• Support the scheduling and coordination of meetings with directors, shareholders, key managerial personnel and other relevant stakeholders

3. Statutory Filings & Regulatory Compliance

• Coordinate the preparation and filing of statutory forms, returns and disclosures with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA) and other relevant authorities, as applicable.
• Support compliance relating to the appointment, resignation and changes in the particulars of directors and key managerial personnel.
• Assist in maintaining and updating statutory registers, records of shareholding, declarations and other prescribed corporate documentation.
• Track filing status, acknowledgement receipts and supporting documents to ensure completeness and accuracy of compliance records.
• Assist in responding to regulatory queries, notices and information requests, in consultation with the relevant management teams and legal advisors.
• Maintain a central repository of statutory filings, approvals, certificates and other compliance-related documents for assigned entities.

4. Corporate Actions & Entity Management

• Coordinate documentation and statutory approvals relating to incorporation of new entities, amendments to constitutional documents, changes in registered office and other changes in corporate structure.
• Assist in the preparation and processing of shareholder approvals, Board resolutions and related filings for proposed corporate actions.
• Support the maintenance of records relating to shareholding patterns, beneficial ownership and other ownership-related disclosures, wherever applicable.
• Coordinate with Finance, Legal, Tax and external professional advisors to facilitate timely completion of entity-level corporate actions.
• Track the status of pending corporate actions and ensure that post-approval documentation and statutory requirements are completed within prescribed timelines.

5. Transaction Support, Due Diligence & Restructuring

• Support secretarial and corporate governance workstreams for investments, acquisitions, divestments, mergers, restructurings and other business transactions involving portfolio and platform companies.
• Assist in collating and reviewing corporate records, statutory filings, constitutional documents, Board and shareholder approvals, and other secretarial documentation required for due diligence.
• Coordinate with internal stakeholders, external legal counsel, transaction advisors and the management teams of relevant businesses to facilitate transaction-related requirements.
• Support the preparation and execution of transaction-related resolutions, approvals, disclosures and statutory filings.
• Maintain records of transaction-related corporate documentation and track outstanding deliverables and post-completion actions.
• Assist in the incorporation, restructuring, conversion or closure of entities, as required by business and transaction needs.

6. Compliance Monitoring, Reporting & Stakeholder Coordination

• Maintain compliance trackers and corporate records to monitor statutory obligations, pending filings, deadlines and governance actions across assigned entities.
• Prepare periodic compliance reports for the Group General Counsel and senior stakeholders, highlighting pending matters, compliance gaps and potential risks.
• Coordinate with portfolio and platform company management teams, internal Legal and Finance teams, entity-level Company Secretaries and external advisors to ensure timely closure of compliance requirements and action items.
• Conduct periodic secretarial reviews to assess statutory filings and governance documentation, identify gaps and recommend corrective measures.
• Ensure proper maintenance and confidentiality of corporate records and undertake additional responsibilities as assigned by the Group General Counsel.