Company Admin and Operation Incharge

Outoftheblue; Pune District; On-site; INR 250,000 - 360,000; Full time

Job summary

Outoftheblue is seeking a Front Office & Operations Executive to coordinate day-to-day office activities, welcome guests, and support leadership with scheduling and communications.

You'll handle front-facing operations, calendar reminders, meeting setups, and liaise with housekeeping and maintenance to keep the office presentable and efficient.

Candidates with hospitality or hotel management background, good English/Hindi, and a professional, presentable demeanor are encouraged to apply.

Qualifications

• Background in Hospitality, Hotel Management, Guest Relations, or similar
• Strong people-handling, coordination, and presentation skills
• Experience with day-to-day operations management is desirable
• Proficiency in English and Hindi; Marathi is a plus

Responsibilities

• Coordinate with housekeeping and maintenance teams.
• Assist onboarding activities and attendance tracking.
• Manage interview scheduling and candidate follow-ups.
• Greet guests and coordinate meeting room setups and arrivals.
• Support leadership with daily coordination, reminders, and follow-ups.

Skills

People handling

Coordination

Presentation skills

English communication

Hindi communication

Education

Graduate or Diploma in Hospitality/Front Office/Management

Job description

We are seeking a Front Office & Operations Executive who will handle front-facing operations, workplace coordination, and leadership assistance.

This role involves managing day-to-day office operations, coordinating internal activities, and ensuring smooth workplace functioning. It also includes handling employees and guests professionally, maintaining a presentable office environment, and managing communication and coordination over calls.

We prefer candidates from Hospitality, Hotel Management, Guest Relations, or similar backgrounds, as the role requires strong people-handling, coordination, and presentation skills along with day-to-day operations management.

Key Responsibilities

Office & Workplace Operations

Support daily office coordination and routines.

Assist with calendars, meetings, and reminders.

Coordinate with housekeeping and maintenance teams.

HR Support & Employee Experience

Assist onboarding activities and basic employee coordination.

Maintain attendance and leave trackers.

Support internal celebrations and team activities.

Assist in basic employee training and learning coordination.

People Communication & Coordination

Call candidates for interview scheduling and follow-ups.

Coordinate interview logistics with internal teams.

Handle calls and basic queries in English and Hindi (knowledge of Marathi is a plus).

Guest Coordination

Welcome guests, candidates, and visitors professionally.

Assist in meeting room setup and basic arrangements.

Ensure the office remains presentable and welcoming.

Support leadership with daily coordination, reminders, and follow-ups.

Assist in managing schedules, meetings, and guest visits.

Requirements

Graduate or Diploma in Hospitality, Hotel Management, Front Office Operations, or Management

Minimum 1 year of experience (Freshers can apply)

Good communication skills in English and Hindi (Marathi is an added advantage)

Confident, presentable, and comfortable handling people interactions

Organized, punctual, and able to manage multiple responsibilities