Front Office Executive

Naxnova Technologies; Mumbai, Pune District; On-site; INR 156,000 - 223,000; Full time

Job summary

Naxnova Technologies is seeking a female candidate for a Front Desk/Receptionist role at the Pune (Hinjawadi) and Mumbai (Andheri East) offices. The position involves greeting visitors, managing the front desk, handling calls and mail, and coordinating with staff to ensure a welcoming, professional environment.

The ideal candidate is an Any Graduate with 2–3 years of front desk experience, possesses strong English communication, and is proficient in MS Office.

Qualifications

• Graduate with 2–3 years of front desk experience.
• Strong English communication skills (spoken & written).
• Positive attitude, punctuality and good interpersonal skills.
• Proficiency in MS Office, email handling and basic computer operations.

Responsibilities

• Greet arriving visitors/clients and assist with navigation and refreshments.
• Maintain a clean and welcoming front office and waiting area.
• Receive, sort, and distribute mail; manage daily couriers.
• Answer, screen and forward incoming calls; maintain extension list.

Skills

Front desk operations

English communication

Interpersonal skills

MS Office

Education

Graduate

Tools

Microsoft Office Suite

Email management

Job description

Role & responsibilities :

• Greeting arriving Visitors/Clients, helping them navigate through an office, and supplying them with refreshments as they wait.
• Keeping waiting room & front office area clean and tidy all the time to create a welcoming environment.
• Receiving, sorting, distributing and dispatching daily mail.
• Answer, screen and forward incoming phone calls.
• Maintain complete extension list
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Monitoring daily Inward & Outward courier. Keeping track of inwards couriers and distributing to the respective person.
• Monitoring coming & outgoing vehicle details like KM used, petrol filling, servicing etc.
• Allotting shifts / duty to support staff (driver, office boy)
• Maintaining data of admin invoices & processing for payment.
• Verifying & Updating support staff expenses in the portal & processing for payment
• Handling House Keeping & Pantry Department.
• Maintaining Stationery & first-aid kit.
• Handling queries and complaints via phone, e-mail and general correspondence.
• Taking & ensuring messages are passed to the appropriate staff member in time.
• Handling the incoming & outgoing couriers and updated in register.

Preferred candidate profile :

• Any Graduate with 2 to 3 years of experience in Front Desk activities
• Good communication skills in English (spoken & written)
• Positive attitude, punctuality and strong interpersonal skills.
• Proficient in MS Office, email correspondence, and basic computer operations

Only Female candidates can apply.

Job Location - Pune (Hinjawadi) & Mumbai (Andheri - East)

Working Days - 5 days (Saturday & Sunday off)