Billing Manager

Executive Car Rental Services (ECRS); Pune District; On-site; INR 1,200,000 - 1,500,000; Full time

Job summary

Executive Car Rental Services (ECRS) is seeking a Billing Manager to oversee end-to-end billing for daily, monthly, corporate, and long-term rental clients. You will generate invoices, verify charges, and ensure timely, accurate billing across GPS records and contractual terms.

You will manage receivables, reconcile accounts, and resolve billing discrepancies in collaboration with operations, sales, and finance. Strong GST knowledge and leadership are essential for success.

Qualifications

• Experience managing billing operations for rental or financial services.
• Knowledge of GST invoicing and regulatory requirements.
• Strong collaboration with operations, sales, and finance teams.

Responsibilities

• Oversee billing cycle for daily, monthly, corporate, and long-term clients.
• Generate invoices from rental agreements, trip sheets, GPS data, and terms.
• Verify charges: mileage, overtime, fuel, tolls, parking, allowances.
• Ensure timely invoicing and compliance with customer requirements.
• Verify documents, reconcile invoices with records, resolve discrepancies.
• Monitor aging, follow up on payments, and allocate receipts.
• Handle corporate queries and maintain key account relations.
• Coordinate GST reconciliation and reporting with Finance.
• Lead, train, and supervise the billing team; implement SOPs.

Skills

Billing management

GST compliance

Invoice accuracy

Accounts receivable

Reconciliation

Team leadership

SOP development

Job description

The Billing Manager is responsible for overseeing all billing operations related to car rental services. This includes ensuring accurate invoice generation, timely billing, customer account reconciliation, payment follow-ups, GST compliance, and coordination with operations and sales teams. The role ensures efficient revenue management while maintaining high levels of customer satisfaction and financial accuracy.

Billing Operations

• Manage the complete billing cycle for daily, monthly, corporate, and long-term rental clients.
• Generate accurate invoices based on rental agreements, trip sheets, GPS records, and contractual terms.
• Verify rental charges, extra kilometers, overtime, fuel charges, tolls, parking, chauffeur allowances, and other applicable expenses.
• Ensure all invoices are raised within agreed timelines and customer-specific billing requirements.

Invoice Verification & Reconciliation

• Verify supporting documents before invoice generation.
• Reconcile invoices with trip records, customer contracts, and approved rates.
• Resolve billing discrepancies by coordinating with operations, sales, and customers.

Accounts Receivable Management

• Monitor outstanding receivables and aging reports.
• Follow up with customers for timely payments.
• Coordinate with the Accounts team for receipt allocation and account reconciliation.
• Escalate overdue payments to management when required.

Customer & Corporate Account Management

• Handle billing queries from corporate clients.
• Ensure customer-specific billing formats and documentation requirements are met.
• Maintain healthy relationships with key accounts through timely issue resolution.

GST & Compliance

• Ensure GST-compliant invoicing as per applicable laws.
• Maintain accurate billing records for audits and statutory compliance.
• Coordinate with the Finance team for GST reconciliation and reporting.

Team Management

• Lead, train, and supervise the billing team.
• Allocate work, monitor performance, and ensure adherence to billing timelines.
• Develop and implement standard operating procedures (SOPs) for billing processes.