Billing Executive

Kamath Electricals; Coimbatore District; On-site; INR 279,000 - 424,080; Full time

Job summary

Kamath Electricals in Coimbatore seeks a Billing Executive to manage accurate and timely preparation of invoices, billing documents, and payment records, coordinating with Sales, Accounts, Stores and Project teams.

You will issue customer invoices from quotations, orders, and delivery notes, maintain records, ensure deadlines, and generate monthly billing reports.

Qualifications

• Knowledge of invoicing and billing procedures.
• MS Excel and accounting software skills.
• Good numerical and data-entry accuracy.
• Documentation and record-keeping skills.
• Good coordination and communication skills.
• Attention to detail and time management.

Responsibilities

• Prepare and issue customer invoices based on quotations, orders, delivery notes and work completion reports.
• Prepare invoices for electrical materials, solar products, installations, and project-related services.
• Coordinate billing details with Sales and Project Teams and collect supporting documents.
• Coordinate with Accounts for invoice submission and follow up on pending documents for payment collection.
• Maintain records of invoices, credit notes, debit notes, delivery challans and related documents.
• Ensure billing is completed within timelines and reports are prepared regularly.

Skills

Invoicing procedures

MS Excel

Data entry accuracy

Documentation & record-keeping

Coordination & communication

Time management

Tools

MS Excel

Accounting software

Job description

Role & responsibilities:

To manage accurate and timely preparation of invoices, billing documents, payment records, and related administrative work while coordinating with the Sales, Accounts, Stores and Project teams.

Key Responsibilities

• Prepare and issue customer invoices based on approved quotations, sales orders, delivery notes, and work completion reports.
• Prepare invoices for electrical materials, solar products, installations, and project-related services.
• Coordinate with the Sales and Project Teams to collect necessary billing details and supporting documents.
• Coordinate with the Accounts Department for invoice submission,
• Maintain proper records of all invoices, credit notes, debit notes, delivery challans, and related documents.
• Ensure billing is completed within the required timeline and avoid delays in invoice submission.
• Maintain customer-wise and project-wise billing records.
• Assist in preparing daily, weekly, and monthly billing reports.
• Follow up on pending documents required for billing and payment collection.
• Ensure proper filing and safe maintenance of physical and digital billing documents.
• Maintain confidentiality of customer, pricing, and financial information.
• Perform any other billing and administrative duties assigned by the Reporting Manager.

Key Skills Required

• Knowledge of invoicing and billing procedures
• MS Excel and accounting software skills
• Good numerical and data-entry accuracy
• Documentation and record-keeping skills
• Good coordination and communication skills
• Attention to detail and time management