Billing Collections Manager

Lepton Software; Gurugram District; On-site; INR 300,000 - 460,000; Full time

Job summary

Lepton Software is seeking a Billing & Collection Executive to manage invoicing, AR reconciliation, and collections to ensure healthy cash flow. You will coordinate with Sales, Project Delivery, Finance, and Customer teams to maintain billing accuracy and timely payments.

Responsibilities include generating invoices as per POs/SOWs, ensuring GST compliance, resolving disputes, monitoring ageing reports, and maintaining records in ERP systems.

Qualifications

• Bachelor's degree in commerce-related field is required.
• MBA in Finance is a plus but not mandatory.

Responsibilities

• Generate customer invoices per approved POs, contracts, and SOWs.
• Ensure invoices meet contractual terms and GST requirements.
• Verify billing data before invoice generation.
• Process recurring, milestone-based, and ad-hoc invoices.
• Coordinate with internal stakeholders for billing approvals.
• Maintain accurate billing records in ERP/accounting systems.
• Monitor customer outstanding balances and ageing reports.
• Follow up with customers via email/phone/meetings for timely payments.
• Resolve billing disputes by coordinating with Sales/Projects/Finance.
• Ensure collection targets are achieved within timelines.
• Escalate long-pending cases to management.
• Reconcile customer accounts and payment receipts.
• Identify short payments, deductions, and credit notes.

Skills

Billing & Invoicing

Customer Relationship

Cash Flow Awareness

Education

Bachelor's Degree in Commerce (B.Com)

MBA Finance (added advantage)

Tools

Tally

Job description

The Billing & Collection Executive is responsible for ensuring timely and accurate customer invoicing, monitoring outstanding receivables, following up on pending payments, maintaining customer account reconciliations, and supporting healthy cash flow.

The role requires close coordination with the Sales, Project Delivery, Finance, and Customer teams to ensure billing accuracy and timely collections while maintaining strong customer relationships.

• Generate customer invoices as per approved Purchase Orders (POs), contracts, Statements of Work (SOWs), and milestones.
• Ensure invoices comply with contractual terms and GST requirements.
• Verify billing data before invoice generation.
• Process recurring, milestone-based, and ad-hoc invoices.
• Coordinate with internal stakeholders for billing approvals.
• Maintain accurate billing records in ERP/Accounting systems.

Accounts Receivable (Collections)

• Monitor customer outstanding balances and ageing reports.
• Follow up with customers through emails, phone calls, and meetings for timely payment collection.
• Resolve billing disputes by coordinating with Sales, Projects, and Finance teams.
• Ensure collection targets are achieved within agreed timelines.
• Escalate long-pending cases to management.
• Reconcile customer accounts and payment receipts.
• Identify short payments, deductions, credit notes, and adjustments.
• Coordinate with Accounts for receipt allocation.

Customer Coordination

• Build professional relationships with customers.
• Respond to billing-related queries promptly.
• Ensure timely submission of invoices and supporting documents.
• Coordinate with customers for payment schedules and confirmations.

(C) QUALIFICATION & SKILLSET

Required Qualifications

• Bachelor's Degree in Commerce (B.Com), Finance, Accounting, Business Administration, or equivalent.
• MBA (Finance) will be an added advantage.

Experience

• 2–5 years of experience in Billing, Accounts Receivable, or Collection.
• Experience in IT Services, SaaS, Telecom, or Technology industry preferred.

Technical Skills

• Billing & Invoicing
• Customer Account Reconciliation
• Knowledge of Tally or similar accounting software