Bid Coordinator

HabileLabs; Jaipur; On-site; INR 270,000 - 330,000; Full time

Job summary

A leading IT services firm in Jaipur seeks a Bid Administrator to support the E-governance Department by preparing and submitting tender documents. The ideal candidate will have strong organizational skills, attention to detail, and at least 2-3 years of experience in administrative roles. This is a full-time entry-level position with a competitive annual salary of ₹3,00,000.

Qualifications

• Minimum of 2-3 years of experience in a clerical or administrative role.
• Proven experience in preparing and submitting tenders.
• Exceptional precision in checking complex documentation.

Responsibilities

• Prepare, compile, and format tender submission documents.
• Organize and integrate inputs from other departments.
• Submit tenders via E-procurement platforms.

Skills

Attention to Detail

Organizational Skills

Proficiency in Microsoft Office Suite

Experience with E-procurement platforms

Education

Bachelor's degree or any graduate from a recognized institution

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

No. of Positions - 2

Role Overview

The Bid Administrator will play a critical support role within the E-governance Department. This role is strictly clerical and focuses on the efficient preparation, compilation, and submission of tender documents based on instructions from the Tendering Manager. This position requires meticulous attention to detail, strong organizational skills, and the ability to efficiently handle time-sensitive government procurement requirements.

Key Responsibilities

• Documentation: Prepare, compile, and format all documents required for tender submissions (e.g., standard forms, affidavits, basic financial documents, experience certificates), proposals.
• For e.g., (RFP, SLAs, SRS, FRS, Scope of Work, Resume Drafting, etc.)
• Input Integration: Receive, organize, and integrate inputs (e.g., financial figures, technical specifications) provided by other departments into the final tender response structure.
• Portal Operations: Submission of tenders, ensuring all documents are uploaded correctly and deadlines are strictly adhered to, utilizing various E-procurement platforms.
• Query Resolution: Prepare and submit clarification requests/queries regarding tender specifications to the issuing authority discussed within the team.

Essential Qualifications & Skills

• Education: A bachelor’s degree or any graduate from a recognized institution.
• Experience: Minimum of 2-3 years of experience in a clerical, administrative, or documentation-focused role.
• Tendering Experience: Proven experience in preparing, compiling, and assisting with the online submission of tenders, preferably in a government or public sector environment.
• Software Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with data management and cloud storage systems.
• Attention to Detail: Exceptional precision and thoroughness in handling and checking complex documentation.

Salary & Compensation

• The annual Cost to Company (CTC) for this role is expected to be ₹3,00,000, commensurate with the candidate's specific experience, skill set, and knowledge of E-governance procurement processes.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• IT Services and IT Consulting