Backoffice Assistant / Admin Assistant

NEW Avm Systech; Pimpri-Chinchwad; On-site; INR 240,000 - 360,000; Full time

Job summary

NEW Avm Systech in Pimpri-Chinchwad, Maharashtra is seeking an Assistant for Director/Senior Management to manage day-to-day administrative requirements, documentation, emails, calls, and calendar coordination. The role includes meeting support and general office tasks to ensure smooth executive operations.

The candidate should be adept at documentation, records management, and professional communication. Note: Female candidate from Pune/Pimpri Chinchwad area is an added advantage for this post.

Responsibilities

• Day-to-day administrative management for Director and Senior Management.
• Documentation handling, formatting, editing, and preparing reports and communications.
• Email management, screening and drafting responses as needed.
• Phone call management, message taking and caller coordination.
• Calendar and schedule management, including meetings and travel itineraries.
• Meeting support: agendas, minutes, materials, logistics.

Job description

Position - Assistant for Director / Assistant for Senior Management / Back office Assistant

To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them.
Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications.
Records Management: Establishing and maintaining highly organized physical and digital filing systems for critical documents, sensitive information, and correspondence, ensuring easy retrieval and strict confidentiality.
Email Management: Professionally handling, filtering, and prioritizing emails for the Director and Senior Management, drafting responses when appropriate, and flagging urgent communications.
Phone Call Management: Efficiently managing incoming and outgoing phone calls, screening calls, taking messages, and connecting callers as required, always maintaining a professional and courteous demeanor.
Calendar & Schedule Management: Proactively managing complex calendars, scheduling appointments, meetings, and travel itineraries, and sending timely reminders.
Meeting Support: Preparing meeting agendas, taking minutes, distributing relevant materials, and ensuring all necessary logistics for meetings are arranged.
General Office Support: Assisting with various general office tasks, special projects, and errands as needed to support the smooth operation of the executive office.

*Note - Female Candidate from Pune / Pimpri Chinchwad area is add on advantage for this Post.