Admin Assistant

Isha Foundation, Inc.; Salem; On-site; INR 180,000 - 240,000; Full time

Job summary

Isha Foundation, Inc. in Salem (Tamil Nadu) seeks an Administration & Management professional for a full-time, on-site role. You will support managers and employees with daily office needs, book meetings, schedule events, and manage supplies. Maintain filing systems, handle mail and calls, arrange travel, and ensure policy compliance while submitting expense reports.

The position emphasizes efficient operations, data management, and proactive administrative support in a collaborative environment.

Qualifications

• Support managers and employees with daily office needs and administrative activities.
• Book meetings and schedule events; order office stationery and supplies.
• Maintain internal databases and a filing system for data.
• Distribute incoming/outgoing mail; answer and redirect phone calls; make travel arrangements.
• Update office policies and ensure compliance with them.
• Submit expense reports.

Responsibilities

• Assist daily office tasks and administrative activities.
• Schedule meetings and events; procure stationery and supplies.
• Maintain filing systems and internal databases for data.
• Handle mail, phone calls, and travel arrangements; respond to queries from staff.
• Update and enforce office policies; ensure compliance.
• Submit and track expense reports.

Skills

Attendance verification

Monthly CEO reports

Payment approvals

Office coordination

Travel arrangements

Job description

Administration & Management / Full Time / On-Site

Your Role:

• 1. Support managers and employees, assisting in daily office needs and managing the company’s general administrative activities.
• 2. Book meetings and schedule events, Order office stationery and supplies.
• 3. Maintain internal databases, Maintain a filing system for data.
• 4. Distribute incoming and outgoing mail, Answer and redirect phone calls, Make travel arrangements, Handle queries from managers and employees.
• 5. Update office policies and ensure compliance with them.
• 6. Submit expense reports.

Qualifications

Desired Skills

• Verification of attendance, monthly report for CEO, accountantApproval of payment processTracking bank activities like FD, payments on time, any charges levied, etcMonthly audit with domain experts.
• Follow up of timelines with the backend team like FPO management cost, equity, etc.,
• Compliance calendar Follow upLicense renewal, rental agreement renewal, etc along with Legal & Accounts domain experts.