Administration Executive

Artyk Global Ventures Pvt Ltd; Mumbai City; Vor Ort; INR 167.000 - 290.000; Vollzeit

Zusammenfassung

Artyk Global Ventures Pvt Ltd is seeking an Admin Assistant/Executive to handle office management, facilities, supplies, mail, and records at our Mumbai-based office near Sandhurst Road. The role requires 1–5 years of experience and a proactive, organized individual.

You will coordinate with vendors, manage contracts, ensure compliance with policies, and contribute to health and safety practices, reports, and overall office efficiency.

Qualifikationen

• 1–5 years of work experience in admin roles.
• Strong organizational skills and attention to detail.
• Ability to manage vendors and office supplies.

Aufgaben

• Office Management: oversee day-to-day office operations.
• Facilities Maintenance: ensure cleanliness, maintenance, and security of the office premises.
• Supplies Management: monitor inventory and reordering of supplies and equipment.
• Mail & Correspondence: handle incoming/outgoing mail and courier services.
• Administrative Support: provide general administrative assistance to teams.
• Documentation & Records: maintain company records complying with data protection and privacy rules.
• Invoice and data maintenance: work on tally and maintain relevant data.
• Vendor & Supplier Management: coordinate with service providers for quality and contracts.
• Contract Management: assist in reviewing and managing vendor contracts.
• Compliance & Policy Adherence: ensure adherence to internal policies and security guidelines.
• Health & Safety Compliance: support safety standards and risk assessments.
• Reporting: prepare periodic administrative reports and insights.

Kenntnisse

Office admin

Communication

Tools

Tally

Jobbeschreibung

Job description

• Job Title: Admin Assistant / Executive
• Work Experience: 1 to 5 years
• Location: Sandhurst Road Near Station (Mumbai)
• Role & responsibilities
• Office Management:
• Facilities Maintenance: Ensure cleanliness, maintenance, and security of the office premises to provide a safe and comfortable working environment.
• Supplies Management: Maintain inventory of office supplies, stationery, and equipment. Monitor usage and ensure timely reordering to support day-to-day operations.
• Mail & Correspondence: Manage all incoming and outgoing mail, packages, and courier services. Ensure timely distribution and oversee digital correspondence.
• Administrative Support:
• Documentation & Records: Maintain and organize company records and documents, ensuring compliance with data protection and privacy regulations.
• Invoice and data maintain: Working on tally an maintain relevant data.
• Vendor & Supplier Management:
• Vendor Coordination: Liaise with service providers such as facility maintenance, cleaning, and security teams to ensure service quality and contract adherence.
• Contract Management: Assist in reviewing, negotiating, and managing vendor contracts to ensure cost efficiency and timely service delivery.
• Compliance & Policy Adherence:
• Policy Enforcement: Ensure adherence to internal policies, administrative procedures, and corporate security guidelines.
• Health & Safety Compliance: Assist in implementing health and safety standards, conducting risk assessments, and participating in emergency preparedness planning.
• Reporting
• Operational Reporting: Prepare periodic reports on administrative functions and provide actionable insights to support management decision-making.