Back Office Executive

Moissani India Pvt Ltd.; Gurugram District; On-site; INR 279,000 - 424,000; Full time

Job summary

MOISSANI INDIA is seeking a Back Office Executive for its operations in Gurugram, located at Sushant Lok Phase I, Sector 43. The role belongs to the Back Office / Operations department in the Jewellery Lab-Grown Diamonds sector.

Key tasks include order processing, stock management, vendor coordination, quality control coordination, tagging, billing support, and MIS reporting. Candidates should have 1–3 years in back-office roles, proficiency in Excel/Sheets, strong attention to detail, and

Qualifications

• 1–3 years of back-office operations experience, preferably in jewellery.
• Proficient in MS Excel and Google Sheets.
• Experience in stock management, order processing, and vendor coordination.
• Strong attention to detail and documentation skills.
• Good communication and follow-up abilities.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Handle customer orders and coordinate with vendors for timely completion.
• Maintain stock records, inward/outward entries, and inventory reports.
• Follow up with vendors regarding order status, delivery timelines, and pending orders.
• Ensure jewellery is checked for design, weight, diamonds, setting, and finishing before dispatch.
• Coordinate tagging and ensure product details are entered correctly.
• Coordinate with showroom sales team for stock transfers, deliveries, and order updates.
• Maintain daily Excel/Google Sheets reports for stock, orders, pending work, and dispatches.
• Maintain purchase records, invoices, job-work details, and other operational documents.
• Track pending customer orders and ensure timely delivery commitments.
• Coordinate with sales, accounts, vendors, and management for smooth daily operations.

Skills

MS Excel

Google Sheets

Attention to detail

Communication

Multitasking

Vendor coordination

Stock management

Order processing

Tools

MS Excel

Job description

MOISSANI INDIA

Job Description Back Office Executive

Location: Sushant Lok Phase I, Sector 43, Gurugram

Department: Back Office / Operations

Industry: Jewellery Lab-Grown Diamonds

Job Responsibilities

• 1. Order Processing: Handle customer orders and coordinate with vendors for timely completion.
• 2. Stock Management: Maintain stock records, inward/outward entries, and inventory reports.
• 3. Vendor Coordination: Follow up with vendors regarding order status, delivery timelines, and pending orders.
• 4. Quality Control Coordination: Ensure jewellery is checked for design, gold weight, diamonds, setting, and finishing before dispatch.
• 5. Tagging & Billing: Coordinate jewellery tagging and ensure product details are entered correctly.
• 6. Store Coordination: Coordinate with the showroom sales team for stock transfers, deliveries, and order updates.
• 7. MIS & Reporting: Maintain daily Excel/Google Sheets reports for stock, orders, pending work, and dispatches.
• 8. Documentation: Maintain purchase records, invoices, job-work details, and other operational documents.
• 9. Customer Order Follow-up: Track pending customer orders and ensure timely delivery commitments.
• 10. Team Coordination: Coordinate with sales, accounts, vendors, and management for smooth daily operations.

Candidate Requirements

• - Experience: 1-3 years in back-office operations, preferably in the jewellery industry.
• - Good knowledge of MS Excel and Google Sheets.
• - Experience in stock management, order processing, and vendor coordination.
• - Strong attention to detail and documentation skills.
• - Good communication and follow-up skills.
• - Ability to manage multiple tasks and meet deadlines.