Jewellery Operation Executive

Nivoda Limited; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

A jewellery company in Mumbai seeks a Jewellery Operations Executive to drive efficient order execution throughout the lifecycle, from quotation to delivery. The role demands 3+ years of operations experience, proficiency in Excel, and a strong interest in jewellery. Ideal candidates can manage multiple priorities in a fast-paced environment. Responsibilities include managing order timelines, calculating quotations, and enhancing process efficiency.

Qualifications

• 3+ years of experience in operations, preferably in a high-volume environment.
• Proven track record in operationally heavy roles with hands-on coordination.
• Strong interest in jewellery and luxury goods industry.

Responsibilities

• Manage end-to-end order timelines from confirmation to delivery.
• Calculate and share accurate customer quotations within defined TATs.
• Identify gaps and suggest process improvements.

Skills

Strong Excel / Google Sheets proficiency

Data-driven analysis

Numerical and calculative aptitude

Project management

Clear communication skills

Job description

Title: Jewellery Operations Executive

Reporting: Operations Manager, Jewellery

Location: Mumbai, India

Work Mode: Onsite / Hybrid

Experience: 3+ years

About the Role

We are looking for a Jewelry Operations Executive who combines a passion for jewellery with a strong process-driven mindset. You will play a central role in managing end-to-end coordination across manufacturers, customers, and internal teams, ensuring every order moves seamlessly from pre-purchase to final delivery.

Your north star: driving precise, timely, and scalable order execution across the entire lifecycle.

Key Responsibilities

1. Quotation & Pre-Sales Execution

   • Calculate and share accurate customer quotations within defined TATs
   • Ensure speed and responsiveness, as this directly impacts conversion rates

2. Order Creation & CAD Management

   • Raise CAD requests and purchase orders with manufacturers
   • Review and approve CAD files, ensuring alignment with customer requirements before production
   • Identify and flag discrepancies or potential issues early to avoid rework
   • Organise and maintain all CAD files systematically for easy access and traceability
   • Ensure timely receipt of CADs from suppliers and follow up proactively to prevent delays

3. Order Tracking & Coordination

   • Manage end-to-end order timelines, from confirmation to delivery
   • Coordinate closely with manufacturers, QC teams, and logistics partners
   • Follow up on key production milestones to ensure timelines are met

4. Exception Handling & Problem Solving

   • Manage remakes, repairs, resizing, and order modifications
   • Handle customer escalations with a solution-oriented approach
   • Resolve issues proactively to minimise delays and impact

5. Systems & Data Accuracy

   • Maintain accurate, real-time updates across all systems and trackers
   • Ensure complete visibility of order status at every stage

6. Process Improvement

   • Identify gaps, inefficiencies, and recurring issues
   • Suggest and implement process improvements to drive scalability and efficiency

What We’re Looking For

• 3+ years of experience in operations, preferably in a high-volume or fast-paced environment
• Strong Excel / Google Sheets proficiency — ability to build and manage complex trackers, formulas, and reports with ease
• Highly data-driven — comfortable analysing operational data to track performance, identify patterns, and make informed decisions
• Strong numerical and calculative aptitude — able to accurately compute quotations, margins, and order metrics
• Proven track record in operationally heavy roles with hands‑on coordination, order management, or supply chain experience. You must excel at managing diverse stakeholders while delivering results within high-pressure, time-sensitive environments
• Experience in jewellery, diamonds, or luxury goods is preferred — but not mandatory; a strong willingness to learn the industry is welcome.
• Strong interest in jewellery and the luxury goods industry
• Ability to think critically and learn quickly in a fast-paced environment
• Comfortable working with technology, tools, and data on a daily basis
• Clear and confident communication skills (written and verbal)
• Highly organised and detail-oriented, with the ability to manage multiple priorities
• Proactive mindset with strong ownership of tasks and outcomes

Who Should Apply

• Passionate about the jewellery / diamond / luxury goods industry
• Tech-forward and process-oriented
• Thrive in a fast-moving, detail-driven environment
• Eager to learn, take ownership, and grow within operations

What Success Looks Like

• Orders move smoothly with minimal delays or errors
• Customers have a clear, reliable, and positive experience
• Operations become more efficient and scalable over time
• Issues are anticipated and solved proactively, not reactively