Back Office Executive

Darshan Academy; Ambala; On-site; INR 180,000 - 260,000; Full time

Job summary

Darshan Academy is seeking an organized Administrative Executive to support day-to-day school operations. The role requires coordinating with teachers, parents, students, and vendors, and maintaining records, reports, and communications.

The ideal candidate holds graduation with at least two years in administration, strong communication, and multitasking abilities, and proficiency in MS Office and Google Workspace.

Qualifications

• Graduation in any discipline.
• Minimum 2 years of relevant experience in administration, school administration, office administration, coordination, or operations.
• Good verbal and written communication skills.
• Strong organizational and coordination skills.
• Proficiency in MS Office / Google Workspace, email, and basic computer applications.
• Ability to multitask, prioritize responsibilities, and work effectively in a school environment.
• Professional, presentable, dependable, and service-oriented approach.

Responsibilities

• Manage day-to-day administrative activities and office operations.
• Maintain records, files, documents, registers, and administrative reports.
• Coordinate with teachers, staff, parents, students, vendors, and other stakeholders.
• Handle correspondence, emails, calls, notices, and other official communication.
• Support student-related administrative processes, documentation, and record maintenance.
• Assist in scheduling meetings, events, appointments, and school activities.
• Coordinate with vendors and service providers for routine administrative requirements.
• Monitor office supplies, stationery, and other administrative requirements.
• Prepare reports, MIS, letters, notices, and other documents as required.
• Ensure timely completion of administrative tasks and adherence to school policies.
• Support management and school leadership in various administrative and operational activities.

Skills

MS Office

Google Workspace

Verbal communication

Written communication

Coordination

Organizational skills

Education

Graduation

Tools

MS Office

Google Workspace

Job description

We are looking for an organized, proactive, and responsible Administrative Executive to support the smooth day-to-day administrative operations of the school. The ideal candidate should have good communication skills, strong coordination abilities, and experience in handling administrative responsibilities in a school, educational institution, corporate office, or similar environment.

Key Responsibilities:

• Manage day-to-day administrative activities and office operations.
• Maintain records, files, documents, registers, and administrative reports.
• Coordinate with teachers, staff, parents, students, vendors, and other stakeholders.
• Handle correspondence, emails, calls, notices, and other official communication.
• Support student-related administrative processes, documentation, and record maintenance.
• Assist in scheduling meetings, events, appointments, and school activities.
• Coordinate with vendors and service providers for routine administrative requirements.
• Monitor office supplies, stationery, and other administrative requirements.
• Prepare reports, MIS, letters, notices, and other documents as required.
• Ensure timely completion of administrative tasks and adherence to school policies.
• Support management and school leadership in various administrative and operational activities.

Required experience:

• Qualification: Graduation in any discipline.
• Experience: Minimum 2 years of relevant experience in administration, school administration, office administration, coordination, or operations.
• Good verbal and written communication skills.
• Strong organizational and coordination skills.
• Proficiency in MS Office / Google Workspace, email, and basic computer applications.
• Ability to multitask, prioritize responsibilities, and work effectively in a school environment.
• Professional, presentable, dependable, and service-oriented approach.