Back Office Administrator / Admin Executive

AIS Technolabs; Ahmedabad District; On-site; INR 200,000 - 400,000; Full time

Job summary

AIS Technolabs in Ahmedabad, Gujarat, is seeking an experienced Office Administrator to manage day-to-day office operations and support internal teams.

You will coordinate vendors, maintain records, handle purchasing, travel bookings, and assist HR and Accounts. This role offers stability and opportunities to implement efficient administrative processes within a dynamic team.

Responsibilities

• Manage and supervise daily office administration activities.
• Maintain office stationery, pantry supplies, and other inventory.
• Coordinate with vendors for office maintenance, housekeeping, internet, courier, printing, and other administrative services.
• Supervise housekeeping staff and ensure office cleanliness and maintenance.
• Handle office asset management and maintain inventory records.
• Prepare purchase orders, invoices, bills, and other administrative documents.
• Maintain physical and digital records with proper documentation and filing.
• Perform accurate data entry and prepare administrative reports using MS Excel.
• Coordinate travel bookings, courier services, and meeting arrangements.
• Track administrative expenses and maintain related records.
• Provide administrative support to HR, Accounts, and other internal departments.
• Visit banks, government offices, vendors, or other locations for official administrative work whenever required.
• Ensure smooth day-to-day office operations while complying with company policies and procedures.

Job description

• Manage and supervise daily office administration activities.
• Maintain office stationery, pantry supplies, and other inventory.
• Coordinate with vendors for office maintenance, housekeeping, internet, courier, printing, and other administrative services.
• Supervise housekeeping staff and ensure office cleanliness and maintenance.
• Handle office asset management and maintain inventory records.
• Prepare purchase orders, invoices, bills, and other administrative documents.
• Maintain physical and digital records with proper documentation and filing.
• Perform accurate data entry and prepare administrative reports using MS Excel.
• Coordinate travel bookings, courier services, and meeting arrangements.
• Track administrative expenses and maintain related records.
• Provide administrative support to HR, Accounts, and other internal departments.
• Visit banks, government offices, vendors, or other locations for official administrative work whenever required.
• Ensure smooth day-to-day office operations while complying with company policies and procedures.