Office Administrator

Bohiyaanam Talent; Pune District; On-site; INR 350,000 - 480,000; Full time

Job summary

Bohiyaanam Talent is seeking an experienced office administrator to manage records, supplies, and vendor relations. You will coordinate travel, meetings, and events, while maintaining confidentiality and supporting basic bookkeeping tasks.

The role requires strong organizational skills, discretion, and the ability to build relationships with staff and external partners.

Qualifications

• Experience in office management or administration.
• Familiar with basic bookkeeping tasks.
• Ability to coordinate with vendors for services and products.
• Strong organizational skills and attention to detail.

Responsibilities

• Maintain records, files, and databases with confidentiality.
• Manage office supplies, equipment, and inventory.
• Coordinate with vendors for new and existing products/services.
• Oversee office maintenance and liaise with building managers.
• Assist with basic bookkeeping (expenses, invoices, reconciliations).
• Arrange travel for executives and staff as required.
• Coordinate meetings, conferences, and events logistics.

Skills

Record keeping

Vendor coordination

Event coordination

Travel arrangements

Communication skills

Discretion

Relationship building

Job description

• Maintain accurate records, files, and databases, ensuring confidentiality and data security.
• Manage office supplies, equipment, and inventory, anticipating needs and placing orders when necessary.
• Coordinate with vendors and service providers for new products and services required as well as maintenance of existing products and services.
• Coordinate and oversee office maintenance and repairs, liaising with relevant vendors. Ensure office facilities are well-maintained, clean, and organized.
• Assist with basic bookkeeping tasks, such as tracking expenses, processing invoices, and reconciling accounts.
• Arrange travel itineraries, including flights, accommodations, and transportation, for executives and other staff members as required.
• Coordinate meetings, conferences, and events logistics, including venue booking, catering, audio-visual setup, and attendee management.
• Prepare meeting agendas, take minutes, and distribute relevant materials.
• Handle sensitive and confidential information with integrity and discretion.
• Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests.
• Build and maintain positive relationships with internal staff, clients, suppliers, and other stakeholders.
• Act as a point of contact for inquiries and requests, redirecting or responding appropriately.